Scholarship Coordinator/Senior Scholarship Coordinator

Job Title

Scholarship Coordinator/Senior Scholarship Coordinator

Department

Student Financial Assistance Scholarship

Worker Type

Regular

Pay Type

Salary

Position Salary Minimum

$42,000 Coordinator
$45,000 Senior Coordinator

Position Salary Maximum

$50,000 Coordinator
$52,000 Senior Coordinator

Salary will be commensurate with the level of the position, education, and experience.

Scheduled Weekly Hours

40

Benefit Eligible

Yes

Screening Date

2026-08-14

Job Description Summary

Responsible for coordinating and ensuring compliance in the awarding of University departmental scholarship awards. This position provides updates to over 80 University departments on scholarship criteria and fund management.

Job Description

Essential Duties

• Coordinates the awarding and processes nearly $5,000,000 departmental scholarship awards each year by reviewing and interpreting the legal endowed gift agreements for over 2,400 scholarship accounts to ensure compliance.

• Responsible for awarding institutional funds for programs such as athletics.

• Responsible for processing over $250,000 in awards each year for the Paper Science & Engineering Foundation and over $1,000,000 in summer scholarships for graduate students.

• Acts as liaison with over 80 University departments regarding the awarding of University scholarships.

• Organizes and manages Google folders/access for scholarship funds. These folders are used to disseminate scholarship fund balances and procedures to departments and outside organizations. Creates and runs reports for departments as needed. Ensures all departments complete a nomination or expenditure plan each year (funds over $999), which often involves multiple points of contact.

• Responsible for setting up new scholarship funds. Audits (SQL, Access, VLOOKUP) over 3000 funds and inactivates funds as appropriate. Works closely with University Advancement to ensure the set up of funds are in line with the donor’s intent. 

• Annually awards over 200 non-renewable funds to students which requires creating/running reports to determine eligibility. Processes Replacement report which replaces institutional scholarships with donor funds ($2,000,000+).

• Responsible for processing actions for scholarships, competition/prizes, and stipends.

• Responsible for maintaining various electronic files, including student and scholarship files.This responsibility includes record retention as well as general maintenance and care.

• Develops and maintains department policy and procedures related to the administration of scholarships.

• Assists students, parents, faculty, and staff with financial aid questions including scholarship eligibility and status.

• Functions as back-up for other scholarship staff when they are unavailable. Also serves as a back-up Counselor assisting with processing, meeting with families, and presentations.

• Performs other duties as assigned

Minimum Qualifications

Coordinator role:

Bachelor’s or Associate’s Degree, or 2 years of experience.

Senior Coordinator role:

Bachelor’s Degree and one year of experience; Associate’s Degree and one year of experience or 3 years of experience. All experience must be in a Student Financial Assistance or like office and may be gained concurrently while earning a degree. 

Required Knowledge, Skills, and Abilities

Strong communication skills, excellent interpersonal, organizational, and planning skills, proven customer service skills, excellent data entry, effective presentation skills, and the ability to work cooperatively with others.

Attention to detail, accuracy and problem-solving skills are essential.

Desired Qualifications

Experience in a financial assistance office

Additional Position Information (if applicable)

Required Application Documents

resume and cover letter

Special Instructions (if applicable)

none

Additional Information

A criminal background check is required. All campuses are smoke- and tobacco-free campuses.

This organization participates in E-Verify.

Remote Work
For positions that are approved for remote work: Remote work is not a right, it is a work arrangement that can be modified or revoked by Miami University at any time for any reason, including the convenience of the University.

Reasonable Accommodations
Requests for reasonable accommodations for disabilities related to employment should be directed to [email protected] or 513-529-3560. Questions and follow-ups regarding requests should also be directed here.

Miami University Values Statement
Miami University is a scholarly community whose members believe that a liberal education is grounded in qualities of character as well as of intellect. We respect the dignity of other persons, the rights and property of others, and the right of others to hold and express disparate beliefs. We believe in honesty, integrity, and the importance of moral conduct. We defend the freedom of inquiry that is the heart of learning and combine that freedom with the exercise of judgment and the acceptance of personal responsibility.

For more information on Miami University’s mission and core values, please visit the Mission and Core Values webpage.

Equal Opportunity/Affirmative Action Statement
Miami University, an Equal Opportunity/Affirmative Action employer, encourages applications from protected veterans and individuals with disabilities. Miami University prohibits harassment, discrimination and retaliation on the basis of age (40 years or older), color, disability, gender identity or expression, genetic information, military status, national origin (ancestry), pregnancy, race, religion, sex/gender, status as a parent or foster parent, sexual orientation, or protected veteran status in its application and admission processes, educational programs and activities, facilities, programs or employment practices. Requests for reasonable accommodations for disabilities related to employment should be directed to [email protected] or 513-529-3560.

Clery Act
As part of the University’s commitment to maintaining a healthy and safe living, learning, and working environment, we encourage you to read Miami University’s Annual Security & Fire Safety Report at: http://www.MiamiOH.edu/campus-safety/annual-report/index.html, which contains information about campus safety, crime statistics, and our drug and alcohol abuse and prevention program designed to prevent the unlawful possession, use, and distribution of drugs and alcohol on campus and at university events and activities. This report also contains information on programs and policies designed to prevent and address sexual violence, domestic violence, dating violence, and stalking. Each year, email notification of this website is made to all faculty, staff, and enrolled students. Written notification is also provided to prospective students and employees. Hard copies of the Annual Security & Fire Safety Report may be obtained from the Miami University Police Department at 513-529-2223.

Labor Law Posters for Applicants

Please visit our Labor Law Posters webpage to access all relevant and applicable labor law information.