Student Involvement & First Year Experience Coordinator

Overview and Responsibilities

The Student Involvement & First Year Experience Coordinator supports the development, implementation, and assessment of a comprehensive college-wide co-curricular engagement program designed to enhance student learning, belonging, community engagement and involvement across all CVTC campuses. This position coordinates student involvement efforts, advises the Student Association, and collaborates with academic and administrative partners to create an inclusive, vibrant student experience. It will also serve as the coordinator for the College’s orientation, first year experience, and transitional programming for students to ensure support for new, pre-core, and transfer students transition to CVTC. This role will engage students, form collaborative partnerships with academic programs, and with the community to prepare students for academic and career success by utilizing a best-practice model of student development.

 

Responsibilities:

• Serve as a key resource for the Student Involvement team by providing peer guidance, sharing knowledge and resources, and supporting day-to-day decision-making to help ensure programs, initiatives, and services are delivered effectively and aligned with departmental objectives and student success goals.
• Work with the Student Involvement team through a collaborative, cross-functional approach that advances student engagement and strengthens partnerships with internal and external stakeholders.
• Design, implement, and continuously enhance a comprehensive student development framework that promotes student success, leadership growth, belonging, and involvement while aligning with CVTC’s Core Abilities and institutional priorities. Portfolio of activities include educational, professional development, wellness, civic engagement, financial literacy, cultural awareness, and social programming opportunities.
• Serve as the primary point of coordination for student engagement events, ensuring activities such as food trucks, entertainment, and student programs are executed smoothly and successfully.
• Lead the assessment of student involvement initiatives by evaluating student satisfaction, co-curricular learning outcomes, Core Abilities, and Student Journey outcomes to identify opportunities to close equity gaps and enhance student success.
• In coordination with the marketing team, develop and execute marketing and communication strategies that promote student involvement programs, services, events, and engagement opportunities through multiple communication platforms.
• Oversee and edit content on CVTC’s student facing webpage (Commons) and online learning management system (Canvas).
• Coordinate development, implementation, oversight, and assessment of Welcome Day, Orientation, First Year Experience, and transitional programs.
• Facilitate a robust offering of programming to meet the targeted needs of special populations with their transition to campus (e.g. transfer, pre-core, online, etc.).
• Utilize assessment, data collection, and analysis through Customer Relationship Management (CRM) and Enterprise Resource Planning (ERP) systems to coordinate and deliver orientation programming.
• Collaborate with campus and community partners to foster an inclusive, robust first year student experience.
• Develop and maintain relationships with key campus partners and external stakeholders to facilitate successful orientation programming.
• Develop and oversee programming and support to ensure successful transition of identified first year students.
• Ensure high customer satisfaction with first year programming.
• Support the monitoring of allocated student activity fee and grants budgets and contribute to the responsible stewardship of student-generated funds.
• Provides leadership and advisement for CVTC’s Student Association (SA) to facilitate active engagement in shared governance opportunities.
• Coordinate and support the SA Ambassadors (student employees) by communicating expectations, providing training and guidance, and serving as a resource to promote a positive and effective student employment experience.
• Work with SA Ambassadors to lead general assembly meetings; campus open forums that enable the college to connect with CVTC students for input and campus-wide engagement.
• Maintain SA bylaws to ensure accurate and thorough guidance for SA proceedings.
• Provide SA with leadership opportunities, guidance on College policies, and administrative support on student initiatives.
• Lead the planning, coordination, and execution of the annual StELAR awards in partnership with the SA Student Ambassadors, recognizing student achievement, leadership, involvement and campus contributions.
• Collaborate with IT, Finance, Facilities, Public Safety, Risk Management, Cashier’s office, and other areas of the college to develop procedures that impact student involvement.
• Assist in the coordination for Commencement ceremonies.

 

Required Knowledge, Skills and Abilities:

• Demonstrate the ability to lead projects, manage priorities, and drive successful implementation of programs and initiatives.
• High degree of organizational skills and creativity, independent judgment, and enthusiasm for students.
• Ability to work a flexible schedule including some nights and weekends and travel throughout CVTC’s 11-county district and the state for various events.
• Ability to model integrity through self-awareness, personal accountability, ethical behavior, quality standards, and sustainable practices.
• Ability to think critically by applying problem solving practices, acquiring relevant information, using technology and other resources appropriately, and evaluating alternatives.
• Ability to communicate effectively by speaking and writing clearly, concisely, and professionally; practicing active listening; reading critically and adapting communication for audience.
• Ability to recognize personal biases, adapt to different cultural situations, and demonstrate a commitment to respectful interactions with persons of various ethnic, cultural, socio-economic, or educational backgrounds.
• Intermediate knowledge of and skills with technology including software programs for communication, data collection, and decision making including, but not limited to, Office 365 Suite, Canvas, Qualtrics, and Google Drive.

Qualifications

• Bachelor’s degree in Education, School Counseling, Higher Education, or related field with a minimum of two years of related experience required; master’s degree in Student Affairs, Higher Education Leadership, or related field preferred.
• Experience in college student development, student programming, student group advising, and working with diverse populations preferred.
• Post-secondary experience preferred.

In evaluating candidates for this position, the College may consider a combination of education, training, and experience which provides the necessary knowledge, skills and abilities to perform duties of position.

 

CVTC reserves the right to limit applicant consideration from specific geographic regions when differences in state-level policies, laws, or regulatory frameworks present conflicts with institutional standards and/or fiduciary responsibilities. This practice supports compliance, operational integrity, and alignment with the College’s strategic objectives.The College is seeking to attract diverse instructors and staff who can inspire our increasingly diverse student population. We believe every member on our team enriches our diversity by exposing us to a broad range of ways to understand and engage with the world, identify challenges, and to discover, design, and deliver solutions. We value the ability to serve students from a broad range of cultural heritages, socioeconomic backgrounds, genders, abilities, and orientations. Therefore, we seek applicants who demonstrate they understand the benefits of diversity in a higher education community. Consideration will be given to equity-minded individuals committed to collaborating with faculty, staff, administration, students, and community partners who are also committed to closing equity gaps.

Benefits Summary

2026 annual benefits include:

• 3 – 4 weeks of paid vacation time based on years of service
• 11 paid holidays
• Paid winter break - varies each year based on academic calendar and, at a minimum, includes days between Christmas and New Year’s holidays (some exceptions may apply for essential workers)
• Paid summer break - the week of July 4th
• 4 paid personal days
• 3 weeks (15 days) paid sick time annually for absences due to illness, injury, or doctor and dentist appointments of the employee, dependent children, spouse, or parents of the employee or spouse; cumulative to 135 days (1,080 hours)
• Paid bereavement time
• Paid volunteer time
• Tuition reimbursement up to $2,500 annually (eligibility requirements apply)
• Health insurance for employee, spouse, and dependents with attached Health Savings Account (HSA); CVTC contributes $3,400 annually for a family plan or $1,700 annually for a single plan to your HSA
• Wellness incentive of up to $600 for employees enrolled in CVTC’s health insurance
• $2,500 cash-payment in lieu of CVTC health insurance coverage for employees who have credible coverage through another source
• Dental insurance for employee, spouse, and dependents
• Vision insurance for employee, spouse, and dependents
• Life and long-term disability insurance premiums paid by CVTC
• Wisconsin Retirement System (WRS), CVTC matches 7.2%, vested at 5 years of credible service
• 403(b) tax deferred annuity program
• 457(b) deferred compensation plan
• Section 125 flexible spending accounts
• Employee Assistance Program (EAP)
• Professional development
• Certified Gold Level Family Friendly Workplace (FFW)
• Access to expansive collection of college and public library resources for personal and professional use
• Free or low-cost services offered by CVTC program students, such as computer repair, automotive repair, Shear Inspiration Salon and Spa, aesthetician services and 620 West restaurant and culinary pop ups 

Benefits begin on the first date of employment (i.e., there is no waiting period).

 

 

 

CVTC does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The following person has been designated to handle inquiries regarding the college's non-discrimination policies: Tam Burgau, Vice President of Talent & Culture, 620 W. Clairemont Avenue, Eau Claire, WI 54701, 715-833-6334, WI Relay: 711