Project Coordinator

EPC Project Coordinator

Position Summary

The Project Coordinator is responsible for planning, coordinating, monitoring, and controlling project activities to ensure successful execution of engineering, construction, capital improvement, and maintenance projects. This role supports project teams through budget management, cost forecasting, schedule development, risk analysis, project reporting, and coordination of stakeholders. The position plays a key role in developing integrated project schedules using Primavera P6 and supporting project controls functions throughout the project lifecycle.

The ideal candidate has strong experience in scheduling, cost management, forecasting, project coordination, and construction or EPC environments. They must be highly organized, detail-oriented, collaborative, and capable of managing multiple priorities while meeting critical deadlines.

This position serves as a critical link between project management, engineering, construction, finance, and field operations to ensure projects are delivered safely, on time, within budget, and in alignment with organizational objectives.

Essential Duties and Responsibilities

Project Coordination & Leadership

• Lead, facilitate, and coordinate project-related activities across multiple departments and stakeholders.
• Coordinate and document project meetings, action items, and project deliverables.
• Build consensus among project teams regarding decisions that impact project execution and business objectives.
• Resolve conflicts and competing priorities among project stakeholders.
• Identify project risks and opportunities and develop mitigation strategies.
• Support project managers and leadership teams by providing project status updates and recommendations.
• Participate in mentoring and training lower-level project coordinators and schedulers.

Scheduling & Planning

• Develop, maintain, and analyze integrated project schedules using Primavera P6.
• Create resource-loaded schedules and perform resource leveling utilizing Critical Path Methodology (CPM).
• Develop detailed project schedules based on engineering, procurement, construction, maintenance, and outage activities.
• Monitor schedule performance and identify schedule risks, delays, and recovery opportunities.
• Work closely with planning, engineering, procurement, and construction teams to ensure schedule alignment.
• Support the development and analysis of intermediate and complex project and outage schedules.

Cost Management & Financial Oversight

• Manage project budgets utilizing proven cost management techniques.
• Track project costs, commitments, accruals, forecasts, and budget performance.
• Prepare financial reports and project performance metrics for multiple projects.
• Develop and maintain project forecasts and cash flow projections.
• Create and manage project work orders.
• Analyze project financial performance and recommend corrective actions when necessary.
• Apply accounting principles and cost tracking methodologies to support project objectives.

Estimating & Project Controls

• Develop or oversee conceptual and preliminary project cost estimates.
• Support planning and engineering teams in developing detailed project estimates.
• Assist in project controls functions including forecasting, earned value tracking, budgeting, cost analysis, and reporting.
• Evaluate project alternatives and conduct risk assessments to support decision-making.

Minimum Qualifications

Education

· Associate degree, Bachelor’s degree, or equivalent utility EPC experience may be considered in lieu of formal education.

• • Construction Management
  • Engineering Technology
  • Business Administration
  • Project Management
  • Or a related field

Experience

Experience should include:

• Project design, planning, engineering, construction, or maintenance activities.
• Cost tracking, forecasting, budgeting, and financial reporting.
• Project scheduling and project controls.
• Working knowledge of accounting and financial management principles.
• Coordinating multiple projects in a deadline-driven environment.

Required Knowledge, Skills, and Abilities

• Advanced proficiency with Primavera P6 (P6) scheduling software.
• Advanced Microsoft Excel skills, including development of complex spreadsheets, dashboards, formulas, pivot tables, and reporting tools.
• Strong understanding of:
• • Project Controls
  • Cost Management
  • Forecasting
  • Budget Administration
  • Critical Path Method (CPM) Scheduling
  • Resource Loading and Resource Leveling
• Excellent organizational, planning, and time-management skills.
• Strong analytical and problem-solving abilities.
• Ability to identify project risks and develop mitigation plans.
• Excellent verbal and written communication skills.
• Ability to collaborate effectively across functional teams.
• Self-directed with the ability to work independently with minimal supervision.
• Strong attention to detail and commitment to accuracy.
• Ability to successfully manage multiple projects and competing priorities.

Preferred Qualifications

• Experience in an EPC (Engineering, Procurement & Construction), engineering, utility, energy, industrial, or construction environment.
• Professional certifications such as:
• • Project Management Professional (PMP)
  • Certified Associate in Project Management (CAPM)
  • PMI Scheduling Professional (PMI-SP)

Preferred Software Experience

• Primavera P6
• Procore
• SharePoint
• Bluebeam Revu
• Microsoft Office Suite
• JD Edwards (JDE)
• Power BI
• Other project controls, scheduling, estimating, or ERP software

Physical & Work Environment Requirements

• Ability to work in a professional office environment and visit active project or construction sites as needed.
• Ability to sit, stand, and use computer equipment for extended periods.
• Occasional travel to project sites may be required.

Key Competencies

• Project Planning & Scheduling
• Cost Control & Forecasting
• Financial Analysis
• Risk Management
• Stakeholder Coordination
• Leadership & Team Collaboration
• Attention to Detail
• Communication & Reporting
• Problem Solving
• Decision Making
• Time Management
• Process Improvement