Office Admin / Secretary

We are currently seeking a professional and highly organised Office Administrator / Secretary to join our client's team. The successful candidate will provide administrative support to the office, assist with property-related documentation, coordinate appointments and viewings, and ensure the smooth day-to-day operation of the business.

Key Responsibilities

• Manage incoming calls, emails, and enquiries from clients, landlords, tenants, and suppliers.
• Schedule property viewings, meetings, and appointments.
• Prepare, organise, and maintain property files, contracts, agreements, and related documentation.
• Assist with the preparation of sales, rental, and property management paperwork.
• Maintain accurate records and update internal databases and CRM systems.
• Liaise with clients, notaries, architects, contractors, and other stakeholders as required.
• Coordinate office administration and provide support to the sales and property management teams.
• Prepare reports, correspondence, and presentations as requested by management.
• Manage office supplies and general administrative duties.
• Ensure confidentiality and accuracy when handling company and client information.

Requirements

• Previous experience in an administrative, secretarial, or office support role.
• Experience within the real estate, property management, or construction sector will be considered an asset.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Excellent organisational and time-management skills.
• Strong communication and customer service abilities.
• High level of attention to detail and accuracy.
• Ability to multitask and prioritise workload effectively.
• Professional and proactive attitude