Junior AP Assistant

Job Summary:

The Accounts Payable Assistant is an important role within the gategourmet Scandinavia SSC Finance Team, responsible for ensuring vendor invoices are processed in a consistent, efficient and compliant manner.

Key to this is building strong relationships within the SSC AP team, with vendors and internal stakeholders to enable timely and accurate processing of vendor invoices and query resolution.

We are looking for an assistant to the existing AP team, where main task will be invoice entry and matching against deliveries as well as coding of vendor invoices and distribution for approval.

Main Duties and Responsibilities:

• Invoice (Cost of Sales) matching against purchase orders and delivery in SACS system
• Coding and distribution of operating cost invoices in MEDIUS (Invoice automation & approval system)
• Reviewing & validating invoices and ensuring compliance with Accounting & VAT rules and formats
• Monthly review and reconciliation of AP ledger (debit balance clearing etc)
• Maintenance of prepayment schedule, posting & reconciliation of prepayments schedule to relevant SAP GL accounts
• Maintenance and management of the AP Central Mailbox to ensure all vendor communication is actioned with 24 – 48 hours, per company guidelines
• Ensuring new vendors and vendor change requests are duly approved and processed in line with company policies and procedures
• Support with AP related internal & external audit queries
• Support with Ad-hoc tasks within the SSC GG Scan Finance teams

Qualifications:

Education:

• Higher education: 180 ECTS or bachelor’s degree: 240 ECTS

Work Experience:

• Up to 1 year of relevant experience for higher education, or just recently graduated with a bachelor’s degree

Technical Skills (Certification, Licenses and Registration):

• Accounting qualification / part qualification (desirable)
• SAP experience preferred

Language / Communication Skills:

• English B2 minimum- both spoken and written
• Swedish/Danish/Norwegian (desirable)