Real Estate Specialist II - Denver

About CDOT 

CDOT employees make a difference by providing freedom, connection, and experience to the traveling public, while also keeping them safe. The State of Colorado offers competitive medical, dental and vision insurance, life and disability insurance, and flexible spending and health savings accounts. Visit the State of Colorado benefits for details, current premium rates and a summary video about benefits. The state also offers PERA retirement, great optional PERA plans such as 401K, a generous paid time off package of annual, sick, holiday and other leave, strong career growth, tuition reimbursement and professional development. Perks include Colorado Employee Assistance Program (CSEAP) counseling, wellness, credit union membership and employee discount program. Visit CDOT Benefits for details. Some positions may qualify for Public Service Loan Forgiveness.

CDOT for All

CDOT’s strength is our people, and our commitment to our people is to shape, support, and sustain the employee experience, and ultimately, create a supportive workplace where everyone, regardless of gender, race, ethnicity, religion, national origin, age, sexual orientation, gender identity, citizenship status, education, disability, socio-economic status, or any other identity, has the opportunity to thrive.

The eligible list created from this announcement may be used to fill current and future vacancies for a period of up to 6 months. 

Your duties and responsibilities will include, but are not limited to, the following

• Review and evaluate Right of Way (ROW) Plans, Construction Drawings, and Project Specifications to effectively communicate project-related benefits and impacts to property owners and tenants.
• Research parcel histories, coordinate internal referrals with all specialty areas, review appraisals and FMVs, and secure required approvals.
• Research and gather ownership data across county, city, CDOT, court, and Secretary of State records for real property interests records.
• Maintain organized, up-to-date acquisition parcel files on internal servers per ROW Manual standards.
• Prepare settlement and closing documents, coordinating with title companies and attorneys as needed.
• Order title services and closing acquisitions, while maintaining productive working relationships with title companies to secure services and obtain title commitments.
• Assess and evaluate project criteria to support other ROW staff during negotiations with property owners.
• Review, observe, and recognize potential engineering design concerns and encroachments that are not recognized during the project development process.
• Work with senior specialists to help prepare project timelines.
• Compile and organize information from engineering, environmental, and appraisal reports in order to prepare written offer packages, all in accordance with state and federal law. 
• Negotiate with property owners, tenants, or their representatives to acquire real estate interests needed, and to solve potential construction problems. 
• Analyze counter offers made by property owners and prepares written recommendations for administrative settlements.
• Perform site inspections of the property and attend meetings with landowners in person to review the proposed impacts, deliver critical correspondence and review agreements.
• Prepare written offer packages, closing documentation, settlement agreements, and contact logs for affected parties, while coordinating with legal counsel and title companies as needed.
• Prepare and submit condemnation packages to the Office of the Attorney General for acquisitions that don’t result in a settlement, working alongside senior specialists and the Acquisition/Relocation Supervisor to support ongoing professional development.
• Review appraisal valuation information so that the department's offer and the appraisal it is based on can be explained to affected parties, with assistance from a senior specialist as needed.
• Provide owner copies of Plans or other Exhibits to help the owner comprehend Total Compensation amount and existing or proposed restrictions on their property. 
• Accurate storage of all data on server and updating tracking sheets with relevant information so other staff can be aware of the status of the property and respond when the primary agent is not available.
• Copy and transmit all original closing documents for each parcel, including the closing statement. Originals are forwarded to the Project Management Branch for filing. Copies are maintained in the regional files, which are scanned to the regional database and/or saved as physical copies as directed by the supervisor.

• Your schedule will primarily be 8:00 am – 5:00 pm work hours, Monday-Friday;  when training is completed, you will work a hybrid schedule.
• Travel during the workday throughout Region 1
• May need to stay overnight to meet with landowners or to attend training
• Required to operate CDOT vehicles

• Five (5) years of experience in lease administration, contract management, regulatory interpretation and implementation, and revenue collection.
  • One (1) year of the required five (5) years of experience should be public or non-profit administration; business analysis; real estate acquisition; real estate document review or abstracting/title work; property management; property valuation; land surveying or right of way document/plan review and comment.   

• Education and Experience:
  • A combination of related education and experience equal to five (5) years:
    • Bachelor's degree in real estate law, real estate management, and/or petroleum land management.
    • Experience in public or non-profit administration; business analysis; real estate acquisition; real estate document review or abstracting/title work; property management; property valuation; land surveying or right of way document/plan review and comment.  

Please Note: The required experience must be substantiated within the work experience section of your application. “See Resume” statements on the application or resumes in lieu of a complete application may not be accepted. Additional information submitted after the closing date of this announcement will not be considered in the review of your application. In addition, part-time work will be prorated.

College Transcripts: If you are using education to qualify, a legible copy of your official or unofficial college transcript(s) or an official foreign credential evaluation report must be submitted with your application. Transcripts must show the name of the school, completed credit hours, and (if applicable) that a degree was conferred. Transcripts from colleges or universities outside of the United States must have been assessed for U.S. equivalency by a NACES educational credential evaluation service. The credential evaluation report must be an official report. Failure to provide a transcript or official foreign credential evaluation report may result in your application being rejected and you will not be able to continue in the selection process for this position.

Conditions of Employment

• Must pass a pre-employment screening which may include social security number trace, criminal records check, public court records check, educational records, and driving records checks. More information in the supplemental information section
• A current valid driver’s license is required for all Colorado Department of Transportation (CDOT) positions which require operating a state or personal motor vehicle to perform one or more essential functions of the position. 

• Demonstrated success with the duties listed in the Description of the Job Section;
• Years of State service experience related to the duties of this position;
• Highest work/personal ethics and integrity;
• Knowledge and understanding of real estate law, theory and practice, including document preparation, acquisitions, closings, determination of fair market valuation, condemnations and property leasing and management in a transportation context;
• Knowledge or familiarity reading right of way plans or similar plan sets;
• Proficiency in similar relational database software;
• Excellent oral and written communication skills including presentation skills; ability to explain complex technical information in layman's terms;
• Strong customer service skills and experience; proven ability to deal with difficult customers and situations;
• Excellent analytical, problem-solving, reasoning and decision making skills; Attention to detail and accuracy;
• Ability to work with general public, professionals, consultants, and staff, with sensitivity to their needs, priorities, promises made and commitments;
• Effective interpersonal and relationship-building skills;
• Ability to negotiate mutually acceptable solutions and build consensus through give and take;
• Excellent planning, organizational time and project management skills and experience; Proven ability to manage multiple assignments, priorities, and projects in a demanding environment;
• Resourcefulness, willingness to take initiative to gather information and foster solutions; Proven ability to work independently;
• Effective research skills and experience;
• Ability to take initiative to solve problems in an innovative manner; Ability to quickly learn from others and to work in a team environment;
• Strong computer skills, including fluency in MS office Suite (Word, Excel, PowerPoint) Gmail, Adobe pro and SAP, and the ability to quickly learn other software systems.

Applicant Checklist

Complete Applications must include the following documents:

1. A complete CDOT Application for Announced Vacancy (please submit online using the green 'APPLY' button at the top of this announcement)

2. A complete Supplemental Questionnaire (The questionnaire is part of the online application. You will be prompted to answer them as you are completing your online application.)

3. A cover letter that describes your interest in this position, how your experience aligns with the minimum and preferred qualifications of this position. Cover letters must be uploaded as an attachment to your online application. Cover letters will not be accepted after the closing date and time of the announcement. 

4. A detailed chronological resume. Resumes must be uploaded as an attachment to your online application. 

5. If you are using education to qualify, a copy of your official or unofficial transcript showing completed coursework and credit hours, that your degree has been conferred (if applicable), your name, and the name of your school, or your official NACES credential evaluation report. Please submit this as an attachment to your online application.

6. If you are a veteran, a copy of your DD214. Please submit this as an attachment to your online application.

Please note that you may redact information on your attachments that identifies your age, date of birth, or dates of attendance at or graduation from an educational institution.

Only complete applications submitted by the closing date for this announcement will be given consideration. Every effort must be made to submit all application materials by the announcement close date. Where unusual circumstances prevent timely acquisition of transcripts, they must be submitted within five business days of the announcement close date. Resumes will not be accepted in lieu of a completed application. Failure to submit properly completed documents by the closing date of this announcement may result in your application being rejected.

The State of Colorado strives to create a Colorado for All by building and maintaining workplaces that value and respect all Coloradans through a commitment to equal opportunity and hiring based on merit and fitness.

The State is resolute in non-discriminatory practices in everything we do, including hiring, employment, and advancement opportunities.

Notifications:

All correspondence regarding your status in the selection/examination process will be via email. Include your current working email address on your application and check your email frequently as you could receive time sensitive correspondence regarding this position. We highly recommend that you set up your email to accept messages from "state.co.us" and "[email protected]" addresses. It is your responsibility to ensure that your email will accept these notices and/or review your junk mail and spam filtered email. Immediately after you submit your application you should receive an email that confirms that you successfully submitted an application for this position. If you do not, try submitting again until you receive the confirmation email. Be sure to also check your junk folder for email communications from the State of Colorado's website.

The Hiring Process:

1. All applications that are received by the closing of this announcement will be reviewed against the minimum qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step. 

2. Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.

• Part, or all, of the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.

• Be sure your application materials specifically address your qualifications, experience, work products, and accomplishments as they relate to the Major Duties, Minimum Qualifications, and Preferred Qualifications sections as listed above. Failure to include adequate information or follow instructions by the deadline for application may result in your application not being accepted for this position and may affect your inclusion as a qualified candidate in any step of the selection process and placement on the eligible list. 

3. A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

Transfer, Non-Disciplinary Demotion or Reinstatement 

If you believe that you are eligible to be considered as a transfer, non-disciplinary demotion, or reinstatement to this vacancy, you must submit a completed application following the directions in this job announcement and you will be included in the selection process along with other qualified applicants. If you are the finalist for this position after the selection process, Human Resources will confirm your eligibility to be appointed as a transfer, non-disciplinary demotion, or reinstatement applicant. 

Employment Screening

If an applicant reaches the finalist stage of the hiring process, the Colorado Department of Transportation may procure a consumer report and/or investigative consumer report on the applicant in connection with his/her application for employment purposes, as defined under the Fair Credit Reporting Act. These reports may be obtained at any time after receipt of the applicant's authorization. As part of the employment screening an applicant will be requested to disclose any deferred judgments and convictions as well as an explanation of the circumstances around any arrest or conviction. In the event that a screening returns information that the applicant believes is not accurate, he or she will have an opportunity to dispute the information with “Accurate.”

Accurate, a consumer reporting agency, will obtain the report for CDOT. Further information regarding Accurate including its privacy policy, may be found online at www.accurate.com. Accurate is located at 200 Spectrum Center Drive Suite 1100, Irvine, CA  92618. The report may contain information bearing on the applicant's character, general reputation, personal characteristics, and mode of living.  The information that may be included in the report includes social security number trace, criminal records check, public court records checks, educational records, and driving records checks. CDOT will only request credit reports insofar as they relate to the position for which the applicant is applying. The information contained in the report will be obtained from private and/or public record sources. The applicant will have the right, upon written request made within a reasonable time after receipt of a notice, to request disclosure of the nature and scope of any investigative consumer report.

Appeal Rights

If you receive notice that you have been removed from consideration during the selection or comparative analysis process for this position, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. Email address: [email protected]. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov. 

ADAAA Accommodations

CDOT is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability as defined by the ADA Amendments Act of 2008 (ADAAA) with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, or participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to Brenda Yang at [email protected].

Former State Employees

Former employees of the Colorado Department of Transportation System or any other State of Colorado Department or Agency, who were disciplinarily terminated or resigned in lieu of termination, must disclose this information on his/her application.

BY (SAP #50003277/PCR #67814)