Administrative Assistant

Description

Christensen Group is looking to add an Administrative Assistant to our team in the Monticello office. This is an excellent opportunity to join a collaborative, employee-owned company while working in our newly renovated, modern office space.

The Administrative Assistant plays an important role in creating a welcoming experience for clients and visitors while supporting the day-to-day operations of the office. Responsibilities include answering and directing phone calls, greeting visitors, managing incoming and outgoing mail, ordering and stocking office supplies, scheduling conference rooms, preparing client materials, and providing administrative support to the team. This position also offers opportunities for professional growth, including the potential to become licensed in insurance.

If you are organized, dependable, and enjoy working in a professional, team-oriented environment, we encourage you to apply. We look forward to welcoming a new team member to our Monticello office.

Why Work for Christensen Group?

• We are employee owned. A large part of our compensation package is the Employee Stock Ownership Plan (ESOP) which means we all have skin in the game. An ESOP is a retirement asset, like a 401(k) Plan but the difference is a 401k grows based on the stock market and our ESOP grows based on the work we contribute as a team.
• All ESOP eligible employees participate in an allocation of ESOP shares that are targeted at 15% of W-2 pay. In simple terms, Christensen Group adds shares equal to a dollar value into your ESOP retirement account every year. What we contribute is 5x more than the typical 3% employer 401(k) match.
• At Christensen Group we offer a comprehensive employee benefits package including medical, dental, vision, HSA (Health Savings Account), FSA (Flexible Spending Account), short-term/long-term disability, Life/AD&D insurance, Voluntary Life/AD&D insurance, 401(k), identity shield, and pet insurance.

Core Duties and Responsibilities

• Answer phone calls that come into our main line
• Use systems to look up customers and transfer calls
• Greet visitors
• Distribute incoming mail, as well as prepare and send outgoing mail, including packages
• Assist in scheduling conference rooms as needed
• Support the team by scanning policies, downloading documents, and uploading documents into agency system
• Ordering and stocking office supplies for home office and assist other offices as needed
• Assist with printing and assembling sales and client materials as needed
• Assist in ordering lunches
• Assist with planning office events
• Partner with vendors on office equipment and supplies in the market
• Keep front reception space, kitchen, and conference room tidy
• Assists with light cleaning/organizational duties as needed.
• Assists with building communication to other tenants as needed
• Assist with projects as determined by leadership
• This position has the opportunity to become licensed in insurance and service clients

Requirements

• 2-year degree preferred or equivalent experience
• At least 1 year of customer service experience, preferably in the food and beverage or retail industry
• Ability to organize and prioritize work responsibilities
• Highly effective interpersonal skills
• Independent and a self-starter
• Strong communication skills, written and verbal
• Microsoft Outlook and Excel knowledge preferred
• Able to adapt to and lead in an environment that is fast paced and lead others through change