Office and Facilities Coordinator

Office and Facilities Coordinator

Tokio Marine HCC – Surety Group, a member of the Tokio Marine Group of Companies, has an opportunity for an Office and Facilities Coordinator at our Los Angeles, CA home office.   

Key Responsibilities

The Office and Facilities Coordinator will be responsible for office administration, facilities management, safety and security, event coordination, and reception support.

Performance Objectives and Timeline

• During the first 30 days: Learn office and reception operations, the names, departments, functions and locations of our employees, and mail and delivery processes; learn building maintenance protocols; maintain breakroom and supply areas including light cleaning.
• During the first 3 months: Plan events and activities including vendor research, set-up/clean-up; serve as the primary contact with property management; handle maintenance issues and perform basic preventive maintenance; distribute materials for company events; coordinate Fire Life Safety Team drills; provide backup reception support as needed.
• During the first 6 months and beyond: Liaise with Human Resources for ergonomics and workplace safety issues, assist with projects for various departments.

Experience & Education Qualifications

• Two or more years of relevant and progressive experience
• Success characteristics:
  • Customer service mindset – eager to help, regardless of the task
  • Quick to understand processes and procedures
  • Initiative to anticipate the needs of others and resourcefulness to find solutions
  • Teamwork, planning and organizational skills
• Communication: Excellent written and verbal interpersonal skills
• Systems and information: Facility with using photocopiers, postage machines, and/or telephone switchboard is a plus
• Educational requirements
  • High school diploma or equivalent
  • College degree is a plus

For candidates working in person in Los Angeles, the reasonable pay range for this specific position is $25.44 to $34.97 per hour.  The salary offered for this specific position is based on a number of legitimate, non-discriminatory factors set by the Company. The Company is fully committed to ensuring equal pay opportunities for equal work regardless of color, race, sex, national origin, sexual orientation, gender identity, gender expression, religion, age, veteran status, disability, pregnancy, citizenship status, genetic information, or any other basis protected by federal, state, or local pay equity laws. The salary range is the range THMCC, in good faith, believes is the range of possible compensation for this role at the time of this posting. This range may be modified in the future, and actual compensation may vary from posting based on geographic location, work experience, education, and/or skill level. Even within the pay range, the actual compensation will vary depending on the above factors as well as market and business considerations.

The Company believes in “second chance” employment.  As an insurance company, however, we must comply with certain Federal and state laws such as the Violent Crime Control and Law Enforcement Act of 1994 (18 USC § 1033(e)), which limits our ability to employ individuals with certain types of criminal convictions. For criminal history not covered by this law, the Company will consider qualified applicants with arrest or conviction history in compliance with local laws such as the California Fair Chance Act and, where applicable, the Los Angeles Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance, and the San Francisco Fair Chance Ordinance.  

You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the Company is concerned about a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction or challenge the accuracy of the background report.

This job posting is for Office and Facilities Coordinator, and its material job duties include those listed above.

Tokio Marine HCC is a leading specialty insurance company with offices in the United States, the United Kingdom, Europe, and other locations. We offer competitive compensation, great benefits, and the strength, stability, growth, and profitability that comes from being a member of the Tokio Marine Group of Companies.

The Tokio Marine HCC Group of companies is an equal opportunity employer.  Please visit www.tmhcc.com for more information about our companies.
 
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