Residency Program Administrator

Job Summary

Assist the Residency Program Director and supports all the activities required to maintain an ACGME accredited Residency/Fellowship Program.
Responsible for the processing of applications, and maintenance of statistical reports and records for the residency program. Ensures that new physicians, physician assistants, and nurse practitioners meet criteria for credentialing purposes. Maintains those requirements for established physicians and PAs on an ongoing basis. Is responsible for general clerical responsibilities, planning, preparing required correspondence, organization of and scheduling of activities for the Residency program and the Department. Supports fellowship applications and maintains physician HR files.

Essential Functions

• Coordinate the Residency Program by maintaining statistical reports and records for ACGME. Maintains all residency files, including resident evaluations. Compiles data, completes surveys and submits reports on residency program to the Program Director & Departmental Administrator
  * Maintain Residency ACGME accreditation. Timely submission of reports and evaluations as pertains to the resident requirements, and program application with necessary.

• Process residency applications. Assist residents in obtaining visas and appropriate licensure. Assist in the development of recruitment strategies.
  * Viable accredited residency program.

• Coordinates residency interviews and special events relating to the residents, such as graduation, special meetings for the program as assigned by the Residency Program Director and the Department Director.
  * Visibility of the program is enhanced. Professional work life is simplified relating to administrative functions, both clinical and academic.

• Act as liaison to the resident house staff office
  * Problems are addressed as they arise and solutions are sought.

• Ensure that all physicians, physician assistants, and nurse practitioners meet credential criteria and maintain institutional requirements for established physicians.
  * Ensure proper credentials for the department.

• Acts as liaison to the Institution's Credentialing office
  * Ensure proper and timely credentials of all residents, faculty, and mid-level providers.

• Coordinate activities and perform required clerical support as Program requirements dictate.
  * Program parameters and deadlines are met, files are current, correspondence is timely and complete, key personnel and contracts are identified.

• Provides phone support to the program when needed.
  * Creation of a work environment that supports a high quality of work life. Supports and encourages a good educational experience for residents program.

• Other assigned duties
  * Expedites daily operations and activities assigning or performing various tasks as required.

Qualifications

• HS Graduate/GED Required

• 1-3 years Three years of secretarial experience involving customer service or equivalent combination of training preferred.

• Previous experience in residency program management and/or provider credentialing preferred.
• Experience with ACGME preferred