Field Office Coordinator

Expected Salary range is $38/hr to 48/hr depending upon experience

***NO STAFFING AGENCY CANDIDATES WILL BE CONSIDERED FOR THIS POSITION***

***Applicants must be eligible to work in the United States without visa sponsorship now or in the future***

Tutor Perini Corporation is seeking a Field Office Coordinator for our Midtown Bus Terminal project site in NY NY.

About Tutor Perini:

Extraordinary Projects, Exceptional Performance

The world relies on infrastructure — to ensure public safety, maintain a quality of life and support a healthy economy. For more than a century, Tutor Perini Corporation’s family of civil construction companies has supported the development and maintenance of infrastructure across our great nation.

We construct and rehabilitate highways, bridges, tunnels, mass-transit systems, and water management and wastewater treatment facilities. In short, we help our clients make “public works” work. Our corporate integrity, financial strength and outstanding record of performance makes us an attractive partner on large, sophisticated infrastructure projects.

From coast to coast, notable projects include The Purple Line (D Line) Extensions in Los Angeles, SR 99 Viaduct replacement tunnel in Seattle, East Side Access projects and the Hudson Yards Platform in New York, Central Subway Third Street Light Rail in San Francisco, and multiple airport expansions and bridge projects.

Extraordinary Projects need Exceptional Talent

Summary

The Field Office Coordinator is responsible for managing jobsite accounting functions, including payroll, accounts payable, subcontract administration, and general office operations. This position provides administrative and financial support to the Project Manager and Project Engineer as needed to meet project requirements. The scope of responsibilities may expand or contract depending on the size, complexity, and schedule of the assigned project.

Essential Duties and Responsibilities

• The Field Office Coordinator oversees all payroll-related activities for craft employees, including processing new hire documentation, collecting and entering timecard data, reviewing payroll records for accuracy, and posting payroll information. The role is responsible for maintaining union stamp inventory and distributing stamps on a weekly basis as required. Additional payroll duties include monitoring and preparing invoices for SWAC and other applicable security clearance agencies, as well as compiling certified payroll reports and monthly Equal Employment Opportunity (EEO) reports.
• In support of accounts payable functions, the Field Office Coordinator processes material receipts against purchase orders and prepares cost blocks and batches for review by the Project Controller. The position tracks and prepares monthly accruals for job supplies, permanent materials, and equipment. The Coordinator also reviews, codes, and forwards all jobsite expense reports to the Main Office for processing.
• The Field Office Coordinator provides subcontract administration support by maintaining subcontract files at the project site and coordinating with the division office to ensure current insurance certificates are maintained. The position is responsible for processing subcontract requisitions and tracking, reporting, and properly filing Minority Business Enterprise (MBE) and Women Business Enterprise (WBE) requirements. These records must be provided to project owners, resident engineers, and other stakeholders when applicable.
• The role requires a solid understanding of job cost code structures and project cost tracking processes. The Coordinator is also responsible for verifying that all jobsite scrap materials are processed in accordance with company policies and procedures. In addition, the position maintains the organization and functionality of the field office to support daily project operations

Requirements

• Must have excellent communication skills, exceptional writing, spelling and grammar skills.
• High School Diploma/GED required, Bachelors degree preferred.
• Must be dependable, consistent, diligent and conscientious.
• Able to work well with others, receive direction, multi task and work independently.
• Must have strong team skills.
• Must be a notary public or obtain notary within 3 months of hire
• Intermediate skill level with MS Word and Excel
• Experience with automated project costing and accounting systems.
• JD Edwards, Procore, MS Office
• Excellent Written and Verbal Skills

OUR MISSION

We build critical infrastructure that creates a better world.

OUR VISION

We strive to be the preeminent full-service civil, building, and specialty contractor by delivering innovative, transformative projects through world-class execution. We are committed to creating lasting value for our customers, upholding the highest standards of safety and integrity, generating exceptional financial results and shareholder value, and fostering a culture where our employees thrive.