Executive Administrative Assistant

The Executive Administrative Assistant will directly support the office of a C-Suite Executive of Valerie Wilson Travel. We are looking for an individual with a high level of service excellence and the ability to own email and calendar management, relationship management, and facilitate high-level strategic priorities. It is an integral and visible role as part of the Executive Suite, working collaboratively across all departments and levels globally. Primary responsibilities include:• Comprehensive email review including reading, researching, and routing messages, drafting correspondence, collecting and analyzing information, and initiating communications• Extensive calendar management and heavy meeting scheduling for the C-Suite Executive, tracking and scheduling of recurring meetings, proactively present meeting opportunities, and anticipate when to conserve time for meeting preparation• Manage / update all contacts to ensure accuracy while also building and maintaining relationships with external and internal administrative teams• Travel and logistics coordination; research and plan all necessary travel logistics (flights, hotels and ground transportation) for domestic and international travel via commercial or private aircrafts• Answer phones - first line of communication for inbound calls (internal and external)• Create and submit monthly expense reports through Concur• Other tasks and ad-hoc projects as requested including but not limited to personal travel, event coordination, scheduling appointments, gift purchasing, etc.• Act as a gatekeeper to all internal and external requests Qualifications:• Minimum of 2-4 years of previous experience as an Administrative Assistant in an executive setting or similar support role in a corporate environment• High level of proficiency in software packages such as MS Outlook, Word, Excel, Power Point• Bachelor's degree preferred• Highly organized and efficient• Excellent communication skills both written and verbal• Detail-oriented• Excellent judgment and discretion regarding sensitive and/or confidential information• Problem solving and decision making skills• Friendly, positive attitude, team player• Professional and polished presence• Must be available after hours Benefits & Perks    
•    $510/Week    •    Hours 9 00 am - 5 00 pm     •    Medical / Dental / Vision Insurance     •    15 days PTO per year     •    Team Networking, Social Events, Friday Company Lunches Why Join VWT?When you work at VWT, you are not just taking a job; you are embarking on a journey that will broaden your horizons and satisfy your soul. There is real joy in what we do—and waving our magic wands to create lifelong memories for our clients  is just one of the reasons people join VWT. The friendly, collaborative culture and the creative colleagues are just two more. And, as one of the industry’s leading agencies, the world comes to us, and our offices are constantly buzzing with partners from around the world sharing news and ideas. It’s an exciting place to work. Come join us.  We are an Equal Opportunity Employer. Applicants are considered for employment opportunities without regard to race, age, religion, color, sex (including pregnancy), national origin, marital status, veteran status, sexual orientation, political affiliation, citizenship status, genetic information, disability (in compliance with the Americans with Disabilities Act and any other applicable law), or any other characteristic or status protected under any applicable US, state or other law