Junior HR Executive

Job RoleThe Junior HR Executive is responsible for assisting in various HR functions including recruitment, employee onboarding, records management, attendance tracking, and day-to-day administrative tasks. This role serves as a support link between management and staff, ensuring smooth and compliant HR operations.Duties & Responsibilities1. Recruitment SupportPost job openings on various platforms and collect applications.Assist in local and overseas hiring; coordinate with candidates and hiring agents (Local & Overseas).Conduct CV screening, telephonic interviews, online testing, and 1st round of face-to-face interviews.Coordinate interview schedules with candidates, Sr. HR Executive, and hiring managers.Collect required documents from agents (PCC, Pre-Medical) and obtain necessary management approvals for visa issuance and airline ticket booking.For local hiring, collect necessary documents directly from candidates.Prepare offer letters and joining documents.Support in onboarding and induction activities.Maintain and analyze recruitment data and generate relevant reports.2. Employee Records & DocumentationMaintain and update employee files (physical and electronic).Record and track expiry of documents such as passports, visas, and insurance.Ensure all HR documents are filed and labeled correctly.3. HR System SupportUpdate employee information in the HRMS system.Generate standard HR reports (attendance, late/early logins, HR metrics, recruitment data, etc.).Handle data entry and verification during audits or reviews.4. Attendance & Leave ManagementMonitor daily attendance records and process leave applications.Follow up with employees or supervisors on attendance irregularities.Assist in creating or verifying monthly attendance reports for payroll processing.5. Employee RelationsHandle basic employee queries regarding HR policies and procedures.Maintain employee engagement records and participation in HR programs.Assist in grievance handling by conducting investigations, preparing grievance reports, and documenting disciplinary actions under guidance.6. General HR AdministrationSupport Sr. HR Executive & HR Manager in creating and amending forms, policies, and processes.Draft and issue employee letters (salary certificates, sick leave forms, memos, etc.).Circulate/convey HR communications to employees.Support HR events, training sessions, and employee engagement activities.Ensure employees comply with organizational policies and processes.Assist in obtaining and carrying out tasks for sustaining ISO certification of the organization.