Accounts Receivable Associate

Job Description

DBI Consultants is seeking a highly organized, detail-driven Accounts Receivable Associate to support a fast-paced, high-volume billing and collections operation.

This role is responsible for managing the cash application, tracking, and reconciliation of millions of dollars in monthly client payments across hundreds of active projects.

In addition to daily cash application and deposits the team member must be able to maintain consultant rates, invoice submissions, appeals, and invoice reductions for specific clients in their e-bill portal systems. The candidate will be supporting collection efforts and providing internal reporting to management as well as customer service to our clients.

Who is DBI Consultants?

At DBI Construction Consultants, we are construction experts who specialize in evaluating damaged structures. Our mission is simple: provide clear, independent, and accurate recommendations backed by hard evidence and deep expertise. In a world of uncertainty, we bring our clients clarity and confidence.

Who are you?

The ideal candidate is detail-oriented, extremely analytical, organized, driven, and capable of managing multiple priorities while maintaining accuracy and meeting deadlines.

You thrive in an environment where accuracy, urgency, accountability, and problem-solving are critical.  The role requires daily analytical skill for cash application processes, electronic billing, invoice troubleshooting, collections support, as well as cross-collaboration with project managers and clients to drive timely cash flow.

Candidates must be comfortable managing multiple priorities simultaneously, navigating client-specific billing portals, identifying and resolving discrepancies, providing internal reporting and maintaining attention to detail within deadlines.

This is an in-person role based out of Herald Square, New York City with a salary range of $60,000 - $70,000 plus competitive healthcare benefits, 401k match, and twice-annual bonus potential.

External Requirements

• 1–3 years of Accounts Receivable, Billing, Cash Application, or related accounting experience preferred.

• Associate's or Bachelor's Degree in Accounting, Finance, or similar field.

• Basic understanding of professional billing practices and cash applications.

• Ability to communicate professionally with clients regarding invoices, payments, and account inquiries.

Data Management

• Process and apply customer payments accurately within accounting and billing systems.

• Reconcile daily check and ACH payments.

• Ensure data integrity across accounting systems and e-billing platforms.

• Research and resolve unapplied cash, payment discrepancies, and client inquires.

• Submit invoices through client electronic billing platforms.

• Track invoice rejections, coordinate corrections, and minimize billing reductions or rejections.

• Review client billing guidelines to ensure compliance with client requirements.

• Coordinate with internal teams to resolve billing roadblocks to ensure timely invoice submission.

• Maintain reporting metrics related to all e-bill systems.

Analytical Skills

• Strong analytical thinking

• Proficiency in Microsoft Excel, including VLOOKUP/XLOOKUP, and data reconciliation.

• Experience using Microsoft Outlook and Teams in a professional environment. Problem-solving and root-cause analysis.

• Ability to identify discrepancies and inconsistencies

• Data accuracy verification

• Financial analysis and reporting

Working Conditions

Work is conducted primarily in an indoor office environment with protection from weather conditions and with exposure to noise typical of an office or administrative setting.

Physical Activities and Requirements

Work requires light lifting (10 – 15 lbs.), standing, walking, stooping, kneeling, reaching, fingering (keyboarding) and repetitive hand motion, grasping, talking, and hearing at normal speaking levels.  Work requires visual acuity to read and prepare data and figures, transcribe words and numbers, view information on a computer terminal, read, operate office machines, and determine the accuracy and thoroughness of work.

The Accounts Receivable Associate is required to work in the DBI New York office from 9:00 AM - 6:00 PM in order to accommodate training, occasional meetings and day to day teamwork.