Contract and Procurement Specialist – Nairobi, Kenya

Contract and Procurement Specialist – Nairobi, Kenya

We are seeking a highly organized and commercially focused Contract and Procurement Specialist to manage procurement activities, contract administration, supplier relationships, and cost optimization. The successful candidate will be responsible for coordinating procurement requirements, negotiating favorable commercial terms, ensuring contract compliance, maintaining accurate procurement records, and supporting the organization’s strategic objectives through effective cost and risk management.

Key Responsibilities

• Manage the end-to-end procurement process, from sourcing and evaluation through to contract award and supplier management.
• Draft, review, issue, and maintain procurement and contract documentation.
• Manage contract renewals, amendments, extensions, and terminations as required.
• Liaise with internal stakeholders to understand procurement requirements and develop effective procurement plans.
• Develop and implement procurement strategies aligned with organizational objectives.
• Source, evaluate, and manage suppliers to ensure competitive pricing, quality, and reliable service delivery.
• Negotiate contracts, pricing, payment terms, and other commercial conditions with suppliers and service providers.
• Monitor supplier performance and maintain effective supplier relationships.
• Collaborate with Finance, Legal, Operations, and other departments to ensure efficient procurement and contract processes.
• Maintain accurate and up-to-date records of contracts, suppliers, procurement activities, and supporting documentation.
• Prepare regular procurement reports covering expenditure, cost savings, supplier performance, and contract status.
• Identify and implement cost-reduction and value-optimization initiatives while maintaining required quality and service standards.
• Monitor procurement and contract activities to ensure compliance with company policies, applicable regulations, and contractual requirements.
• Identify and mitigate procurement and contractual risks.
• Perform any other duties assigned by Management.

Key Requirements

• Bachelor’s degree in Supply Chain Management, Procurement, Business Administration, Finance, or a related field.
• Minimum of 3–5 years’ experience in procurement, contract management, supply chain, or a related role.
• Proven experience in contract negotiation, supplier management, and commercial administration.
• Strong understanding of procurement processes, contract management, and supply chain principles.
• Good knowledge of contract law, procurement regulations, and compliance requirements.
• Strong analytical, commercial, and negotiation skills.
• Proficiency in Microsoft Office Suite, particularly Microsoft Excel, Word, and PowerPoint.
• Experience using procurement, ERP, or contract management systems will be an added advantage.
• Excellent communication and interpersonal skills, with the ability to work effectively with internal and external stakeholders.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities, meet deadlines, and work independently and collaboratively within a team.