Purchasing Manager

Legends Global is the world's leading producer of entertainment experiences. It is the global leader in venue and event strategy and management - delivering locally tailored solutions and cutting-edge technologies to achieve maximum results for venue owners. The company's elite venue network spans five continents, with a portfolio of more than 325 of the world's most prestigious arenas, stadiums, convention and exhibition centers, and performing arts venues. The Purchasing Manager will administer and manage daily activities of purchasing and accounting functions at the facility.

Essential Duties and Responsibilities:

• Selects vendors, assesses vendor capabilities, develops alternate sources, evaluates vendor performance and pricing and procures delivery of goods and services.
• Works with the Department Directors on assigned capital projects and performs as a liaison between SMG and the City’s Procurement Department.
• Ascertain that purchasing and receiving documents have been properly completed and terms and conditions of purchases are appropriate.
• Maintains and manages open purchase order files and obtains the necessary records to close PO’s and facilitate payment processing.
• Review and approve purchase orders entered by other departments and prepare requisitions for the finance department.
• Maintain City required forms for capital purchases.
• Maintain purchase order records and verify proper authorization on all approved purchase orders.
• Responsible for qualifying and approving new vendors, maintains vendor records and obtains W-9’s.  Completes credit applications and secures required vendor purchasing agreements.
• Maintains all purchase orders and 3-way matches all invoices to the purchase orders and receiving documentation.
• Receives all items into the purchase order system.
• Maintains approval workflow in Purchasing System, creates new users when needed. Communicates to third party when Purchasing System has issues.
• Responsible for preparing daily deposits and properly securing deposits until transferred to bank courier. Prepares deposit documentation and transmission of documents to Accounting Manager.
• Enter payments into the event booking software.
• Provide the highest customer service excellence.
• Required to speak and understand basic English well enough to converse with customers, supervisors, and employees.
• Maintain a professional work ethic.
• Maintain a cooperative, team-like attitude in working with supervisors and fellow employees (including other departments).
• Other duties as assigned.

Supervisory Responsibilities:

This position has no supervisory responsibilities. Carries out any temporary supervisory responsibilities in accordance with Legends Global policies and applicable laws. This would

include training for any new hires, etc.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• High School Diploma or Equivalent required.
• Bachelor’s degree preferred.
• Two (2) to Three (3) years of experience in an office setting preferred. 
• Experience in a public assembly facility preferred.
• An equivalent combination of education and experience will be considered.

Knowledge, Skills, and Abilities

• Highly motivated, self-directed, personable, positive and hard working.
• Detailed oriented and able to perform independently with minimal supervision.
• Strong communication skills and ability to work well in a team-oriented environment.
• Excellent organizational, planning, communication and inter-personal skills.
• Ability to undertake and complete multiple tasks.
• Maintain an effective working relationship with clients, employees, exhibitors, patrons and others encountered in the course of employment.
• Organize and prioritize work to meet deadlines. Work effectively under pressure and/or stringent schedule and produce accurate results.
• Remain flexible and adjust to situations as they occur.
• Excellent math skills and attention to details.

Certificates, Licenses, and Registrations

• None.

Physical Requirements:

The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

• Manual dexterity - Regularly required to use hands and fingers.
• Operate office equipment such as a computer.
• Reach with hands and arms.
• Climb or balance and stoop, kneel, crouch and crawl to access inventory.
• May spend long hours sitting.
• May need to lift up to 20 lbs.

Working Environment:

The working environment characteristics described here are representative of those that must be

met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

• Normal office environment

Computer Skills:

To perform this job successfully, the individual should have some computer skills. Knowledge of

Outlook, Word and Excel are essential. Knowledge of Proactis and Microsoft D365 software are a plus.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Hours Of Work and Travel Requirements

• 40 hours per week.
• Some travel may be required.

Note    *During month-end, year-end, 1099, and audit season overtime may be required.

The essential responsibilities of this position are described under the above headings. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.

Legends Global is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply. VEVRAA Federal Contractor.