Finance Administrative Coordinator

Description

The Finance Administrative Coordinator is responsible for assigned financial and administrative duties to ensure vendors are paid in a timely manner. This position supports data entry activity in the ERP system to ensure accurate reporting.

Arkansas Foodbank team members will demonstrate a commitment to our mission and to the fight against hunger in Arkansas. They must have a clear understanding of and ability to articulate the mission and vision of Arkansas Foodbank and a desire to work with diverse populations. Team members must exemplify Arkansas Foodbank values while representing the organization at public, social, and business settings

Essential Duties and Responsibilities

The statements contained herein describe the scope of responsibility and essential functions of this position but should not be considered to be an all-inclusive listing of work requirements. Individuals may perform other duties as assigned including work in other areas to cover absences or to equalize peak work periods or otherwise balance the workload. Individuals in this position may occasionally work irregular hours as necessary.

The Finance Administrative Coordinator will be comfortable learning new technology, as well as an eagerness to utilize Arkansas Foodbank software systems. They will possess strong interpersonal skills, a spirit of collaboration and teamwork, and a commitment to hunger relief.

1. Support electronic purchase order processing and tracking. 
2. Support invoice coding to the appropriate general ledger, department, and project accounts. 
3. Support maintenance of contractor and vendor databases to ensure accurate reporting and analysis. 
4. Act as back up for Accounts Payable function.
5. Provide customer service for vendor inquiries.
6. Complete new vendors applications.
7. Process remote check deposits.
8. Carry out general office duties, as they apply to the aforementioned areas of responsibility on an as-needed basis, including photocopying, filing, faxing, and preparation and distribution of correspondence.
9. Perform quality work within deadlines with or without direct supervision.
10. Interact professionally with other employees and external customers.
11. Work effectively as a team contributor on all assignments.
12. Work independently while understanding the necessity for communicating and coordinating work efforts with others.
13. Represent the Arkansas Foodbank as needed in the community.
14. Prepare monthly report of activities.
15. Ability to exercise sound judgment and make decisions within established guidelines and procedures.
16. Ability to follow and support established financial policies and procedures to help ensure accurate fiscal recordkeeping.
17. Ability to communicate effectively in oral and written formats.
18. Ability to work independently.
19. Ability to multi-task, organize and prioritize work.
20. Ability to meet deadlines and operate office equipment.
21. Attend required staff meetings, training, and conferences.

Qualifications 

The following qualifications are preferred for the candidate or employee, however, other job-related education and/or experience may be substituted for all or part of these basic requirements upon approval of management. 

• Associate degree in accounting. 
• At least two years’ accounting or financial experience.
• Familiarity with computer operations including Microsoft Office Word and Excel.
• Equivalent combination of education, training, and experience.
• Valid Arkansas driver’s license and proof of insurance required
• Must pass a background check
• Must pass a preemployment drug screening