Administrative Assistant

• Coordinate the daily operations of the Registrar's office including the coordination and execution of the duties listed below:

• Process all forms through our student information system. This includes but is not limited to, registration forms; changes of major; grade changes; leaves of absence and withdrawals; name changes: personal information changes.

• Answer phones, provide basic information with screening and routing of calls.

• Assist with all in-person inquiries.

• Respond to emails in the shared campus registrar inbox as well as personal inbox in a timely fashion.

• Maintain student records in our student information system.

• Process Apostille.

• Scan documents and student files to our document imaging system.

• Process transcript requests and checks for financial clearance.

• Process licensure forms, certifications, loan deferment letters, and other special student requests.

• Set up appointments for Associate, and University Registrar, as required.

• Assist the Associate and University Registrar with data entry tasks as assigned.

• Conduct research and prepare reports for the Registrar and Dean's Office.

• Maintain office supply inventory and ordering.

• Maintain calendars, make travel arrangements, and update pending commitments and appointments.

• Perform other related duties as assigned.

Knowledge, skills and abilities:

• Must possess strong knowledge of Microsoft Word, Excel and PowerPoint. May use other Microsoft programs as assigned.

• The ability to quickly learn and become proficient in new software and technology is essential.

• Must be exceedingly well organized, flexible and enjoy the administrative challenges of supporting a small office of diverse people and programs;

• Must have the ability to interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful, and efficient; at a high level of professionalism and confidentiality is crucial to this role.

• Must demonstrate good judgment, initiative, and attention to detail.

• Must possess strong customer service, communication, and organizational skills;

• May be required to work independently and produce quality work from conception to completion on assigned projects;

Minimum Requirements:

• High School Diploma required.  Associate’s degree preferred

• Two to three years of administrative experience required.