Coordinator of Institutional Advancement, Events

Job Title

Coordinator of Institutional Advancement, Events

Job Description Summary

Haverford College invites applications for our full-time (37.5 hours per week), exempt, benefits-eligible Coordinator of Institutional Advancement, Events opportunity.

Job Description

Total Compensation

• Salary: Salary range begins at $46,000
• Benefits: The College offers a comprehensive benefits program that includes possible work-from-home opportunities, automatic 10% retirement contribution to your retirement account upon eligibility (no match required), a 50% tuition benefit for dependent children upon eligibility, 14 paid holidays (including the week before New Year’s Day), affordable medical plans, Health Savings Account contribution of $700 for individuals and$1400 for families (no match required, available to employees enrolled in the High Deductible Health Plan), and a beautiful arboretum campus with walking trail and easy public transportation access. Please visit the Benefits page (https://www.haverford.edu/human-resources/benefits) for more information.
• Work Location: This position will be eligible for a hybrid work schedule, pursuant to the College’s Work Location Policy.

About Institutional Advancement and Engagement

The next decade will be a time of significant transformation and growth as Haverford approaches the 200th anniversary of its founding in 1833. This is an exciting time to join Haverford’s Institutional Advancement and Engagement (IAE) team – a team whose work helps to strengthen the unique learning experience at the core of the College’s mission. With a people-first, data-driven approach to philanthropy, the IAE team builds and stewards relationships with the College’s deep constituency base. Focused on the future, the IAE team is expanding its impact by leading a comprehensive, multi-faceted campaign aligned with Haverford’s strategic plan, Haverford 2030. As the campaign ramps up, the team is looking for enthusiastic and dedicated philanthropy professionals who want to innovate and usher Haverford College into a new era.

Built upon a Quaker foundation of hands-on, values-based learning, Haverford fosters a transformative, inclusive community of inquisitive students, exceptional faculty, and dedicated staff who are wholly invested in the institution. Haverford instills in its students self-directed leadership and active engagement within the College and beyond, leading to an alumni constituency, including parents, families, friends, and more, who believe deeply in the College’s mission and are committed to Haverford’s long-term success and sustainability in an ever-changing landscape.

About the Position
The Coordinator of Institutional Advancement, Events works primarily within the Alumni and Constituent Engagement (ACE) department and plays a pivotal role in advancing the mission of Haverford College by contributing to our events and engagement efforts for alumni, parents, and friends of Haverford. This role supports the planning, coordination, execution, and evaluation of a wide range of events and engagement initiatives throughout the year. Additionally, this individual works closely with ACE colleagues to support communications, operations, and database management, while contributing to a positive and effective constituent experience across the lifecycle.

Primary Responsibilities

Event Management

• Support on-campus, regional, virtual, and volunteer-led events for IAE, ensuring seamless execution and maintaining a high standard of excellence and hospitality in collaboration with internal teams and external vendors
• Manage logistics and production support for virtual programming across IAE
• Build and manage event marketing plans in collaboration with colleagues across IAE and Communications, including leading the survey administration for events
• Serve as a primary point of contact for event-related communications, including guest correspondence, ensuring all event information is accurate, timely, and aligned with institutional messaging
• Maintain cross-departmental internal event calendars and event planning management resources
• Partner with colleagues to support quality data control and institute data management best practices in Raiser’s Edge, Emma, AlumniQ, and Workday ensuring accuracy and consistency across event records and constituent data
• Provide accurate and comprehensive event statistics and reports on a regular basis

 

Alumni and Constituent Engagement Operation Support

• Ensure accurate and timely entry of constituent interactions, event participation, and other activities into the College’s CRM system (Raiser’s Edge)
• Collaborate with other Coordinators on office needs, processes, and workflow improvements
• Provide administrative support to teams including but not limited to scheduling, meeting preparation, travel coordination, expense reconciliation, and inventory management
• Maintain inventory of event supplies and materials for Alumni and Constituent Engagement, including event assets, signage, nametags, and giveaway materials; coordinate purchasing and procurement as needed
• Process invoices and financial documentation, including vendor payments, reimbursements for volunteers and external partners, and other related financial tracking

 

Additional Responsibilities

• Represent IAE at events, engaging with important constituents such as alumni, donors, parents, and leadership volunteers
• Provide support and coverage for other coordinators and team members across IAE as needed, contributing to a collaborative team environment and ensuring seamless execution of departmental priorities
• Manage student workers within the ACE department including providing guidance, training, and support
• Undertake any other duties as assigned, contributing to the overall success of the IAE division and Haverford

 

Line of Report: The Coordinator of Institutional Advancement, Events reports to the Director of Special Events and supports the Director of Alumni and Constituent Engagement and Director of Volunteer Leadership Strategy.

Minimum Qualifications

One of the following:

• Bachelor’s degree and two (2) years of experience in an administrative, coordination, or project support role, or
• 6 years of experience in an administrative, coordination, or project support role

 

Professional Competencies

• Demonstrated ability to manage multiple priorities with strong attention to detail
• Effective written and verbal communication skills
• Ability to handle sensitive and confidential information with discretion
• Proficiency with Microsoft Office and Google Workspace with the ability to learn new technology systems quickly
• Familiarity with Raiser’s Edge or similar CRM systems
• Experience supporting events, donor communications, and/or stewardship initiatives
• An adaptable, solutions-driven approach with a commitment to responsive and thoughtful service

We are aware that some people are less likely to apply for jobs unless they meet qualifications as described in the job advertisement. We are most interested in finding the best candidate for the job and recognize that a successful candidate may come from a less traditional career trajectory, and have skills and abilities gained outside a classroom context, or an equivalent skill set. We encourage you to apply and share how you meet the position’s qualifications.

Special Requirements

• Ability to work occasional evenings and weekends
• Possession of a valid U.S. Drivers’ License and ability to pass a Motor Vehicle Record check

To Apply: Interested applicants are invited to submit an application, to include a cover letter and resume, through Haverford College's career website via Workday (no other form of application is accepted). The application deadline is August 25, 2026. Application review will begin after the deadline has passed. Please email [email protected] with questions about submitting your materials. Should the search committee be interested in pursuing your candidacy, you will hear from them directly. Finalists will be asked to provide three professional references.

Haverford College strives to maintain an equitable, accessible, and welcoming environment where staff, faculty and students of all backgrounds, perspectives, abilities, and experience can work, learn, and thrive. Haverford College is an equal opportunity employer and does not discriminate based on race, ethnicity, religion, gender identity, sexual orientation, national origin or ancestry, age, marital status, disability, veteran status, or any other identity or characteristic protected by law. Haverford College recognizes that we live and work on Lenape land.