Administrative Services Coordinator - TEMP HIRE

Worker Type

Contractor

Job Description

 

Summary

The Administrative Services Coordinator supports daily office operations by ensuring a welcoming, organized, and well-stocked workplace. This role is highly service-oriented and plays a key part in employee experience by coordinating meetings, managing visitors and vendors, supporting morale events, and maintaining common areas and supplies.

Position Responsibilities

Office & Administrative Support

• Set up and break down meetings, including room preparation, minimal A/V setup, and seating arrangements
• Order meals and refreshments for meetings, trainings, and office events
• Coordinate calendars and logistics related to on-site meetings and visitors
• Support the security team, specifically with end of day checks

 
Employee Experience & Morale

• Assist with planning and executing employee morale events, celebrations, and engagement activities
• Provide general support to enhance a positive and welcoming office environment

 
Visitor & Vendor Management

• Greet, check in, and escort visitors and vendors as needed
• Be a support for the facilities team for on-site vendors and service providers when needed
• Identify all visitors in compliance with ITAR regulations
• Ensure compliance with visitor policies and security procedures

 
Facilities & Supply Management

• Stock and maintain break rooms, kitchens, meeting rooms, and common areas
• Monitor and replenish office supplies; place and track supply orders
• Maintain organization and cleanliness of shared spaces and lobby

 
General Support

• Assist with additional administrative or operational tasks as assigned
• Proactively identify opportunities to improve office efficiency and employee experience

Basic Qualifications (Required Skills & Experience)

• High school diploma or equivalent required
• 5+ years of experience in office support, administrative, hospitality, or customer service roles preferred
• Proficient computer/MS Office skills
• Strong organizational skills and attention to detail
• Excellent interpersonal and communication skills
• Ability to multitask and manage shifting priorities
• Comfortable interacting with employees, vendors, and visitors at all levels
• Ability to obtain a security clearance

Other Qualifications & Desired Competencies

• Experience supporting office operations or facilities
• Familiarity with meeting coordination, food ordering, or event support
• Basic knowledge of office equipment and collaboration tools

Physical Demands

• Ability to be on-site and move throughout the office during the workday
• Ability to lift and carry light to moderate items (e.g., office supplies, vendor deliveries)
• Flexibility to support events that may occur outside standard business hours (occasionally)

Special Requirements

• U.S. Citizen, U.S. Permanent Resident (Green Card holder) or asylee/refugee status as defined by 8 U.S.C. 1324b(a)(3) required.

Clearance Level

 

No Clearance

AeroVironment considers several factors, including but not limited to, the location, the role and associated responsibilities, a candidate’s work experience, education/training, and key skills.

ITAR Requirement:

This position requires access to information that is subject to compliance with the International Traffic Arms Regulations (“ITAR”) and/or the Export Administration Regulations (“EAR”). In order to comply with the requirements of the ITAR and/or the EAR, applicants must qualify as a U.S. person under the ITAR and the EAR, or a person to be approved for an export license by the governing agency whose technology comes under its jurisdiction. Please understand that any job offer that requires approval of an export license will be conditional on AeroVironment’s determination that it will be able to obtain an export license in a time frame consistent with AeroVironment’s business requirements. A “U.S. person” according to the ITAR definition is a U.S. citizen, U.S. lawful permanent resident (green card holder), or protected individual such as a refugee or asylee. See 22 CFR § 120.15. Some positions will require current U.S. Citizenship due to contract requirements.

Benefits:  AV offers an excellent benefits package including medical, dental vision, 401K with company matching, a 9/80 work schedule and a paid holiday shutdown.  For more information about our company benefit offerings please visit:  http://www.avinc.com/myavbenefits.

We also encourage you to review our company website at http://www.avinc.com to learn more about us.

Principals only need apply.  NO agencies please.

Who We Are

Based in California, AeroVironment (AVAV) is a global leader in unmanned aircraft systems (UAS) and tactical missile systems. Founded in 1971 by celebrated physicist and engineer, Dr. Paul MacCready, we’ve been at the leading edge of technical innovation for more than 45 years. Be a part of the team that developed the world’s most widely used military drones and created the first submarine-launched reconnaissance drone, and has seven innovative vehicles that are part of the Smithsonian Institution’s permanent collection in Washington, DC.

Join us today in developing the next generation of small UAS and tactical missile systems that will deliver more actionable intelligence to our customers so they can proceed with certainty – and succeed.

What We Do

Building on a history of technological innovation, AeroVironment designs, develops, produces, and supports an advanced portfolio of unmanned aircraft systems (UAS) and tactical missile systems.  Agencies of the U.S. Department of Defense and allied military services use the company’s hand-launched UAS to provide situational awareness to tactical operating units through real-time, airborne reconnaissance, surveillance, and target acquisition.

We are proud to be an EEO/AA Equal Opportunity Employer, including disability/veterans. AeroVironment, Inc. is an Equal Employment Opportunity (EEO) employer and welcomes all qualified applicants. Qualified applicants will receive fair and impartial consideration without regard to race, sex, color, religion, national origin, age, disability, protected veteran status, genetic data, sexual orientation, gender identity or other legally protected status.

ITAR

U.S. Citizenship required