- Location
- Larnaca
- Type
- Full-time
- Department
- Administration
- Closing date
- Today
- Source
- CareersPage
Description
Role Purpose
The Administration & Back Office Assistant supports the efficient operation of the Company's Administration & Back Office Department by assisting with client onboarding, administrative processes, transaction support, record keeping and operational activities. The role contributes to the delivery of high-quality client service while ensuring that activities are performed in accordance with the Company's Internal Operations Manual (IOM), internal policies and applicable regulatory requirements.
Key Responsibilities
Client Administration
- Assist with client onboarding documentation and relevant registers.
Operational Support
- Process administrative requests from internal departments and the Department Head.
- Assist with communications and operational coordination with third-party providers in relation to Terms of Business (ToBs), client documentation, onboarding requirements and other operational requests.
- Assist with transaction processing and reconciliations.
- Record execution confirmations received from third-party providers.
- Support preparation and dispatch of client confirmations and reports.
- Provide general administrative support to the business.
Record Keeping
- Maintain registers, communications, transaction records and operational documentation, follow-up of outstanding requests and actions including appropriate filing and record retention.
- Ensure records are retained in accordance with Company policies.
Reporting Line
Reports to the Head of Administration & Back Office and works closely with Compliance, AMLCO, Finance, Investment Advisers and other operational teams.
Key Competencies
- Organisation and planning
- Good knowledge of Microsoft Office, particularly Excel and Word.
- Attention to detail
- Teamwork
- Communication
- Accountability
- Time management
- Integrity and professionalism