Foundation Relations Specialist

Department: Foundation Relations

Employment Type: Full Time

Location: Purdue for Life Foundation

Description

Responsibilities

• Project management and support: Provide comprehensive project management and support for the Senior Vice President, Foundation Relations and the Foundation Relations team.
• Manage project status: Proactively manage the status of projects, propose next steps, research issues, suggest process improvements, and identify opportunities to enhance projects.
• SPS Foundation Awards tracking: Take ownership of SPS Foundation Awards tracking within Salesforce.
• Budget management: Manage the Foundation Relations budget.
• Develop reports and presentations: Develop and refine summaries, reports, spreadsheets, and presentations.
• Executive support: Provide high-level executive support to the Senior Vice President of Foundation Relations and the Foundation Relations team. Manage the calendar, assess and prioritize requests, compile information, draft agendas, background notes, and materials for meetings, maintain databases, and organize and manage the electronic filing system.
• Travel and procurement: Initiate travel and procurement requests, monitor budgets, process gifts, reconcile financial information, and produce reports.
• Respond to inquiries: Use independent judgment to respond to questions and determine when/how to respond or refer.
• Contribute to organizational objectives: Analyze office systems, procedures, and practices to provide efficient management of administration and customer service.
• Research and data compilation: Research, compile data, and design reports, spreadsheets, logs, graphs, and charts to meet organizational objectives.
• Respond to information requests: Address routine and non-routine requests for information.
• Prioritize communications: Assess the nature of communications and prioritize accordingly.
• Issue resolution: Resolve issues, make recommendations, and route communications appropriately.
• Compose and edit correspondence: Draft and edit correspondence.
• System management: Manage and analyze systems, procedures, and practices to ensure efficient administration and customer service.
• Document flow management: Manage the flow of documents into and out of the office.
• Event arrangements: Oversee all arrangements for visits and events.
• Other duties: Perform other duties as assigned.

Required Skills, Knowledge and Abilities

• Ability to effectively communication policies and procedures.
• Excellent office management skills including word processing, content and context editing, composing correspondence, proofreading, and developing and maintain office filing system.
• Demonstrated good judgment, excellent communication, teamwork, strong customer service focus, diplomacy, persuasive ability, public relations.
• Ability to inspire confidence and cooperation.
• Ability to work under pressure, prioritize work to meet deadlines, and produce high quality work with attention to detail.
• Ability to effectively interface with University and corporate executives, distinguished alumni, faculty, staff, general public and media representatives.
• Ability to foster a participative supervisory style.
• Possess a learning orientation to changing technology impacting business processes.
• Ability to work with diverse clientele, represent the University with tact and diplomacy, maintain confidentiality and manage multiple tasks.
• Creative and self-motivated.
• Ability to work weekends and evenings.

Required Education, Experience and Benefits Summary

• Bachelor's Degree required
• Minimum of four years of clerical/administrative office experience required.

• 10 paid holidays per year.
• Accrue up to 22 vacation days a year.
• Traditional pre-tax 403(b) and Roth retirement plans available.
• 10% employer contribution to your retirement plan and immediate vesting.
• Health Savings Account- earn up to $700 annually towards medical expenses.
• Employer funded Preventative Dental and Vision insurance. 
• Tuition discounts on eligible programs at Purdue University and Purdue Global for qualified employees, spouses, and dependents.