Onboarding Specialist

Overview

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At Emory Healthcare we fuel your professional journey with better benefits, valuable resources, ongoing mentorship and leadership programs for all types of jobs, and a supportive environment that enables you to reach new heights in your career and be what you want to be.  We provide: 

• Comprehensive health benefits that start day 1 

• Student Loan Repayment Assistance & Reimbursement Programs 

• Family-focused benefits  

• Wellness incentives 

• Ongoing mentorship, development, and leadership programs  

• And more

Description

Job Summary:

 

Under the direction of the Onboarding Manager, The Onboarding Specialist is responsible for ensuring a smooth and compliant hiring experience by managing and processing all pre-employment requirements. This role focuses on conducting thorough background reviews, verifying documentation, and ensuring candidates meet all regulatory, organizational, and client-specific compliance standards prior to their start date. The Onboarding Specialist serves as a liaison between candidates, hiring leaders, and third-party vendors to resolve discrepancies, monitor progress, and maintain accurate records. By overseeing background processing with attention to detail and timeliness, the Onboarding Specialist plays a critical role in supporting the organization's hiring goals while upholding compliance, quality, and candidate experience.

 

The Onboarding Specialist provides support and assistance with administrative and transactional activities in support of the new hire onboarding process, including but not limited to:

• Perform all duties and tasks of the Onboarding Specialist role, as required, and perform other duties as assigned or needed to support the broader TA department.
• Monitor and process background check results for clearance; coordinate follow-up on results, if applicable
• Ensure compliance in all tasks and confirm all hiring / regulatory documentation is received and properly maintained
• Follow team standard operating procedures; Perform required tasks in accordance with established service level agreements (SLAs)
• Health assessment scheduling while providing excellent customer service
• Assist with communication and correspondence with key constituents
• Act as resource for new hires by providing Onboarding information, ensuring awareness of onboarding tasks and answering questions
• Ensure new hires move through Recruitment and HR system Onboarding steps
• Identify potential gaps in minimum requirements, if applicable, and identify and communicate issues or opportunities for efficiency
• Prepare and maintain regular onboarding reports Travel: Less than 10% of the time may be required.
•  

Work Type:

• Hybrid employee - splits time between working remotely and working in the office.

MINIMUM REQUIRED QUALIFICATIONS:

 

Education:

• Bachelor's degree - specifically Human Resources, Organizational Development, or related emphasis.

Experience:

• Two years' office or administrative experience.

PREFERRED QUALIFICATIONS:

 

Experience:

• Human Resources or Recruitment is preferred.

PHYSICAL REQUIREMENTS (Medium): 20-50 lbs; 0-33% of the work day (occasionally); 11-25 lbs, 34-66% of the workday (frequently); 01-10 lbs, 67-100% of the workday (constantly); Lifting 50 lbs max; Carrying of objects up to 25 lbs; Occasional to frequent standing & walking, Occasional sitting, Close eye work (computers, typing, reading, writing), Physical demands may vary depending on assigned work area and work tasks. ENVIRONMENTAL FACTORS: Factors affecting environment conditions may vary depending on the assigned work area and tasks. Environmental exposures include, but are not limited to: Blood-borne pathogen exposure Bio-hazardous waste Chemicals/gases/fumes/vapors Communicable diseases Electrical shock, Floor Surfaces, Hot/Cold Temperatures, Indoor/Outdoor conditions, Latex, Lighting, Patient care/handling injuries, Radiation, Shift work, Travel may be required. Use of personal protective equipment, including respirators, environmental conditions may vary depending on assigned work area and work tasks

Additional Details

Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law.

 

Emory Healthcare is committed to providing reasonable accommodations to qualified individuals with disabilities upon request. Please contact Emory Healthcare’s Human Resources at [email protected]. Please note that one week's advance notice is preferred.