Accounts Payable Specialist

Location:

Guardian Corporate

We are looking for a dynamic Accounts Payable Specialist to join our fast-growing dental partnership network’s (“DPN”) Finance team.

At Guardian Dentistry Partners, we support a network of 200+ thriving practices across 15.5 states (shoutout, D.C.!). We’re also proud to have been named in the Inc. 5000 list of America’s fastest-growing private companies for the fourth consecutive year, ranking No. 2,915 overall and No. 14 among dental companies nationwide.

 

Our culture is rooted in integrity, collaboration, and purpose, and we believe our success comes from the strength of our partnerships and the people behind them. We bring together passionate, purpose-driven dental entrepreneurs who share a commitment to exceptional care while celebrating the unique qualities that make each partner and practice special.

Summary:

The Accounts Payable Specialist will be responsible for processing invoices accurately and on time.  Maintain good relationships with suppliers, contractors, and other business partners. The processing of invoices helps our business operate within our budgets and manage our cash flow. The best candidate for this position will be someone who can analyze information, has attention to detail, thoroughness, organizational skills, maintain and develop vendor relationships, PC proficiency, data entry skills, general math skills, and is highly ethical.

Responsibilities:

• Reviewing and recording the receipt of invoices.
• Processing invoices to make sure payments are correct and on time.
• Requesting receipts from invoicing contractors or businesses when they are not provided.
• Answering queries from suppliers, contractors, and other business departments about accounts payable or payments made.
• Charges expenses to accounts and cost centers by analyzing invoice/expense.
• Reconcile vendor statements, research, and correct discrepancies.
• Maintain fixed asset invoices based on the general ledger.
• Meeting processing and reporting deadlines.
• Protects organization's value by keeping information confidential.
• Obtaining and reviewing W-9’s from vendors
• Help with year-end 1099 process.
• Able to meet processing and reporting deadlines.
• Additional job tasks as requested by the Accounts Payable Manager, Controller, or CFO.

                                            

Qualifications & Skills:

• High School Diploma or GED.
• Accounts payable experience is a plus.
• Strong verbal communication skills, including active listening and telephone manner.
• Computer literacy, including confidence using Microsoft Word, Microsoft Excel, and accounting and accounts payable software.
• Ability to deal with confidential matters.
• Good organizational skills, including the ability to multi-task and prioritize, and to manage multiple accounts.
• Willing to learn other software systems.
• Ability to calculate figures and amounts.
• Ability to prepare budgets and basic financial reports.
• Ability to define problems, collect data, establish facts, and draw valid conclusions.

Compensation & Structure:

• Compensation: $40,000 - $45,000 - Full-time
• 401k Program: Participation in 401k plan with company match
• Benefits: Competitive health, dental, vision, long-term and short-term disability, and life insurance plans.
• Location: 100% Remote!

FLSA Status:

Exempt

We are an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy), sexual orientation, gender identity or expression, national origin, age, genetic information, protected veteran status, disability status or other legally protected status. We will make reasonable accommodations for qualified individuals with disabilities unless doing so would result in an undue hardship.

Completion of this form is voluntary and will only be used to report on candidate demographics. Nothing contained in this form will be accessible or used in hiring or other employment decisions. Information provided will be recorded and maintained in a confidential file for reporting purposes only.