Job Posting Title

WIOA Monitoring Manager

Agency

290 EMPLOYMENT SECURITY COMMISSION

Supervisory Organization

Workforce Services - OESC

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

Annual Salary - $71,000.00; Hourly - $34.13 ($34.134615)

Job Description

If applicable, please upload a copy of your two most recent performance reviews along with your resume.

Applicants must be authorized to work in the U.S. for any employer at the time of application. The agency is unable to sponsor or take over sponsorship of an employment visa.

 

Job Type/Salary/Location

• Full-time

• Vacancies: One

• Salary: $71,000.00 annual; $34.13 hourly ($34.134615)

• Primary Working Hours: M-F; 8:00am – 5:00pm.

• FLSA Status: Exempt

• Location: Oklahoma City, OK

• Training: In-person. Some on-line training for various topics.

• Supervisory: This is a supervisory position.

• Travel: Must be able to travel (overnight) to local areas for monitoring reviews and attend meetings/conferences in and out of the state.

Benefits

• The State of Oklahoma offers a comprehensive Benefits Packet, including a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Position Essential Functions

• Plan, organize and carry out the annual monitoring schedule of sub-recipients and contracts.

• Provide supervision, direction and evaluation to staff responsible for carrying out the WIOA monitoring and oversight responsibilities. Supervising the on-site programmatic and financial reviews of all entities receiving grants through the Oklahoma Employment Security Commission.

• Evaluate and analyze current monitoring operations and data, using performance metrics to identify inefficiencies and opportunities for improvement. Implement continuous improvement initiatives to enhance processing efficiency, accuracy, and compliance across multiple programs, in alignment with agency performance goals.

• Conduct compliance investigations/auditing of local area fiscal agent’s accounting records in accordance with the 2 CFR Part 200 and Department of Labor regulations and guidance.

• Responsible for audit resolution for the local area fiscal agents.

• Responsible for resource planning for the department and working within budget constraints.

• Oversees all monitoring functions of WIOA and other state or federal grants to determine if there are any problems or deficiencies pertaining to the grantee’s overall operations and financial management systems as defined by 2 CFR Part 200.

• Prepares official agency fiscal and programmatic monitoring reports and final determinations of compliance to be issued to four (4) local workforce development boards.

• Coordinates as needed with other federal and state organizations and agency divisions to accurately identify and represent issues addressing potential non-compliance with applicable federal, state and/or local laws, rules, regulations, policies, procedures and guidelines.

• Researches and evaluates federal directives for the management and implementation of the Federal programs administered by the Oklahoma Employment Security Commission and reviews proposed legislation as it pertains to the workforce delivery system.

• Provide technical assistance to sub-recipients (fiscal agents), boards, board staffs and contracted service providers on the federal regulations and state statutes for the WIOA programs.

• Collaborate with policy unit and local areas on new policies and/or changes to existing policies governing state implementation and administration of federal grant-funded workforce-related programs.

• Plan/conduct, in collaboration with the program and policy unit, meetings and trainings/workshops focused on monitoring responsibilities for staff and the local areas.

• On-site attendance is an essential function of the position, as the role requires direct interaction with staff, clients, and on-site office resources.

 

These job functions, responsibilities and activities may change at any time with or without notice.

Valued Knowledge, Skills, Competencies and Abilities

Knowledge of:

• Methods of organization and management

• Public administration

• Agency policies and procedures

• Grant management and/or procurement & contract requirements

• Accounting and/or auditing principles

• The legislative process

• Basic research and statistical techniques

• Federal and state laws and regulations relating to administration of assigned programs.

Skill and Competencies:

• Excellent verbal and written communication skills expressing ideas clearly and concisely.

Ability to:

• Establish and maintain effective working relationships with others

• Exercise good judgment in analyzing situations and making decisions

• Organize and present facts and opinions.

• Maintain knowledge of Workforce Innovation and Opportunity Act (WIOA) Titles I-IV, and their successor programs and related federal, state, and local policies and regulations.

Physical Demands/Work Environment

• Work is typically performed in the office setting with climate-controlled settings and exposure to noise levels determined by the office environment. While performing the duties of the job, the employee is required to talk, stand, walk, and reach with hands and arms requiring periods of sitting or standing and daily use of computer and phone. It also requires the occasional use of the office machinery in accordance with safety and security protocols.

Minimum Qualifications

Education and Experience requirements at this level consist of:

• A bachelor's degree and five years of professional experience in accounting or auditing, business, public administration, program compliance, fiscal auditing, or related area; or an equivalent combination of education and experience substituting one year of technical administrative* or professional experience in business or public administration for each year of the required education;

• Including two years of supervisory/management experience, including leading teams and managing individual and team performance, directing projects and/or programs, creating plans, monitoring contracts, and reporting for performance and compliance.

• *Technical administrative experience would include highly complex clerical work gained under the direct supervision of a professional supervisor or manager.

NOTE:

• One year of technical administrative* experience may be applied for one year only of the required experience.

• No substitution will be allowed for the required professional level experience in a supervisory or administrative capacity.

 

Special Skills/Requirements/Preferences

• Computer Skills – Employee must be capable of proficiently using OESC’s standard software (Microsoft Office - Word, Outlook, Excel, Access, and Teams), and the Internet, as well as proficiency to learn other software as needed.

• Employee must be capable of lifting, carrying and moving objects of up to 25 pounds.

• Ability to travel without restrictions to locations with the local workforce areas, and other relevant and necessary state, regional and national meeting.

• Preference will be given to candidates with accounting or auditing experience.

Accommodation Statement

• OESC is an Equal Opportunity Employer. Reasonable accommodation to individuals with disabilities may be provided upon request.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

If you are needing any extra assistance or have any questions relating to a job you have applied for, please click the link below and find the agency for which you applied for additional information:

Agency Contact