Special Assessment Administrator

Clay County - Small Towns. Big Passions.

Pay:

$68,024.45 - $86,503.34

Job Summary

Performs professional, technical, and administrative work in support of the County's non-ad valorem special assessment programs. Responsibilities include preparing, maintaining, and certifying assessment rolls; analyzing property and mapping information to ensure assessment accuracy; coordinating with County departments, constitutional officers, and property owners; and ensuring compliance with applicable laws, ordinances, and established assessment methodologies. Work is performed with considerable independent judgment under the general direction of the Office of Management & Budget.

Essential Duties and Responsibilities

• Administers the annual assessment-roll process for road, solid waste, stormwater, and other assigned non-ad valorem assessment programs.

• Develops, maintains, validates, and documents assessment records, calculations, classifications, exemptions, adjustments, and assessment histories.

• Reviews parcel, ownership, land-use, service-area, and mapping information received from the Property Appraiser, Geographic Information Systems (GIS), and County departments to identify changes that may affect an assessment.

• Determines and processes assessment additions, removals, transfers, reallocations, corrections, exemptions, and recalculations in accordance with adopted ordinances, resolutions, assessment methodologies, and administrative procedures.

• Reconciles assessment records against authoritative Property Appraiser and GIS data and coordinates resolution of discrepancies with the responsible data owner.

• Coordinates the preparation, review, transmission, certification, and correction of assessment rolls with the Property Appraiser, Tax Collector, County Attorney, Clerk of Court and Comptroller, GIS, Information Technology, and affected County departments.

• Establishes and maintains an annual assessment calendar to ensure compliance with statutory, contractual, tax-roll, public-hearing, and internal deadlines.

• Conducts quality-control reviews and identifies duplicate, omitted, inconsistent, unsupported, or potentially inaccurate assessments before certification.

• Maintains supporting records and an auditable history of assessment changes, approvals, calculations, correspondence, and source documentation.

• Researches and responds to inquiries from property owners, businesses, County staff, constitutional officers, and other interested parties concerning assessments, exemptions, corrections, and billing.

• Reviews requests for administrative corrections, refunds, exemptions, or other assessment adjustments and prepares findings or recommendations consistent with County policy and applicable law.

• Supports public-hearing notices, assessment resolutions, agenda materials, correspondence, reports, and other documents associated with establishing or maintaining assessment programs.

• Assists OMB leadership and assessment consultants by compiling records, validating data, reviewing draft rolls, testing calculations, and documenting operational requirements.

• Develops and maintains written procedures, internal controls, process documentation, and continuity materials for assessment administration.

• Supports the future administration of installment, deferral, hardship, or similar assessment programs as programs are adopted by the Board.

• During an emergency or crisis situation, this position may be required to be present at the Emergency Operations Center (EOC) to provide assistance while activated

• Performs other duties as assigned

Minimum Requirements

• Bachelor’s degree in Public Administration, Business Administration, Finance, Accounting, Planning, GIS, or a closely related field

• Three years of progressively responsible professional experience involving special assessments, property taxation, utility or solid-waste billing, local-government finance, GIS data administration, revenue administration, or a closely related field. Five years are preferred

• Experience working with local government Property Appraisers Office or Tax Collectors Office is preferred.

• Experience administering Florida local government non-ad valorem assessments is preferred.

• Experience with assessment-roll preparation, certification, corrections, excemptions or public hearing process is preferred.

• Advance proficiency with Microsoft Excel, databases, enterprise financial systems, and GIS applications.

• A High School Diploma or GED equivalent

• Valid Florida driver’s license with clean driving record

• Any combination of education and experience may be substituted, so long as it provides the desired skills, knowledge and abilities to perform the essential functions of the job

Supplemental Information

Regular attendance is an essential function of this position.

To perform this job successfully, an individual must be able to perform each duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.  Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions:

• Excellent written and verbal communications skills

• Ability to work independently and as part of a creative team

• Ability to work flexible hours, including nights and weekends as needed

Supplemental Information (continued)

Employees may be required to perform duties, including the employee’s normal work function or other emergency support functions as deemed necessary by the County, as assigned before, during, and after hazardous weather or state of local emergency.

While requirements may be representative of minimum levels of knowledge, skills and abilities to perform this job successfully, the incumbent will possess the abilities or aptitudes to perform each duty proficiently.

This job description in no way implies that these are the only duties to be performed.  Employees occupying the position will be required to follow any other job-related instructions and to perform any other job-related duties as requested by their supervisor.

Working Environment and Physical Demands

Must be able to remain in a stationary position 70% of the time.

The person in this position needs to be able to frequently move about inside the office to access files, personnel, office machinery, etc., and occasionally outdoors.

Constantly operates a computer and other office productivity machinery, such as a telephone, calculator, copy machine, and computer printer.

Occasionally ascends/descends natural inclines which may be steep to facilitate photos/videos in all areas of the County’s operations.

Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull otherwise move objects, including the human body

Position operates in both indoor and outdoor environments. The employee risks exposure to dust, extreme temperatures, high humidity, inclement weather, pollution, fumes, and unpleasant sounds and odors.

Clay County is an Equal Opportunity Employer dedicated to fostering a diverse workforce. We do not discriminate on the basis of race, color, religion, sex, national origin, disability, genetic information, or age.

Clay County is committed to providing veterans with preference in employment opportunities in accordance with Florida State Law and Federal Regulations. As part of our dedication to supporting veterans, we ensure that qualified veterans are given preferential treatment in our hiring process, in accordance with Florida Statute 295.07.

Eligible Veterans who believe they were discriminated against may file a complaint with the Florida Department of Veterans’ Affairs within 60 days of receiving notice of non-selection.