Project Coordinator

Job Description

Because our backlog continues to grow, we are seeking a Project Coordinator to support our Project Managers and technical teams delivering high‑quality site and civil engineering projects. This role is an integral part of our project delivery process and is well suited for an organized, proactive professional who values teamwork, accountability, and attention to detail.The Project Coordinator works closely with project leadership and technical staff to help ensure projects are well organized, contractually compliant, and executed efficiently from planning through closeout.This role does not require an engineering degree or professional licensure. However, successful candidates will bring prior experience working within the engineering, construction, or architecture (A/E/C) industry and an understanding of how multidisciplinary project teams operate.The ideal candidate has supported technical professionals and project managers in a consulting or construction environment and is familiar with the pace, terminology, documentation, and coordination demands of complex projects. Experience working alongside engineers, architects, contractors, or owners—whether in project coordination, construction administration, document control, or project support—is essential to being effective in this role.

Dewberry’s Raleigh, NC office includes over 200 design professionals, including a large Mechanical, Electrical, Plumbing, and Structural (MEPS) Group focused on design services for clients in North Carolina, Virginia, and South Carolina. Our experience includes all major healthcare systems, higher education, K-12 schools, central plants/infrastructure, and more. Raleigh’s MEPS group contains subject matter experts in leadership roles in all major professional organizations such as ASHE, ASHRAE, etc. Our repeat clients include most of the largest hospital systems, universities, and state, local, and federal government agencies. Our MEPS service line is ranked #31 Nationally among MEP Giants, and our local Raleigh office is ranked #3 by size in engineering firms in the Triangle.

 

 

Responsibilities

• Project Coordination & Team Support

  • Provide day‑to‑day coordination support to Project Managers and Task Managers.
  • Prepare monthly project progress reports and assist with project tracking and internal reporting.
  • Support project teams in the collection, organization, and distribution of project data, correspondence, and deliverables.
  • Anticipate project needs and independently identify and execute work assignments that support successful delivery.
  • Assist in the management of multiple projects concurrently while maintaining consistency, accuracy, and responsiveness.

  Contract Administration & Project Controls

  • Develop an understanding of project contract requirements and assist in tracking compliance throughout the project lifecycle.
  • Support contract administration activities, including change management, schedule coordination, and reporting, in accordance with company standards and contractual requirements.
  • Coordinate execution, renewals, and tracking of prime contracts, subcontracts, and subconsultant approvals.
  • Serve as a liaison between project teams and accounting and legal staff as needed.

  Document Management & Systems

  • Assist with the development and implementation of document management plans and project communications.
  • Follow established document control procedures, including document creation, version control, distribution, filing, and archiving (electronic and hard copy).
  • Support project teams using project delivery and document management platforms such as Procore, e‑Builder, Buzzsaw, and SharePoint.
  • Coordinate the compilation, formatting, and quality review of contract documents to ensure adherence to industry standards and best practices.

  Construction Administration Support

  • Assist with construction administration activities, including procurement support, specification formatting and review, addenda preparation, bid document submissions, bid tabulation reviews, insurance reviews, RFIs, and change documentation.
  • Track and support processing of work change directives, field orders, and change orders.

  Quality, Safety & Risk Support

  • Assist the Health & Safety Manager with coordination, tracking, and reporting of project‑related H&S efforts.
  • Support the Quality Manager with QA/QC coordination, tracking, and documentation.
  • Assist Risk Register Owners with coordination, tracking, and reporting of project risk management activities.

  Communications & Administrative Support

  • Research, organize, and prepare presentations and project materials.
  • Create, edit, and maintain forms, templates, reports, graphs, specifications, and correspondence using Microsoft Office applications.
  • Draft memos, reports, and meeting notes with a high level of professionalism.
  • Provide general support to project managers, professional staff, and technical teams as needed.

Required Skills & Required Experience

• Bachelor’s degree in Business Administration or related field, or a minimum of two years of experience in a professional office environment.
• Minimum 3-5 years of experience in a professional setting with relevant experience for role, experience in the A/E/C industry a plus.
• Experience in project coordination or project management within the A/E/C or construction industry preferred.
• Previous construction experience is a plus.
• Proficiency in Microsoft Word, Excel, and Outlook required; PowerPoint, and MS Project is a plus.
• Familiarity with specifications and construction documentation is desirable.
• Strong written and verbal communication skills.
• Highly organized with excellent time‑management and prioritization abilities.
• Ability to work effectively both independently and as part of a collaborative team.
• Comfortable working directly with senior managers and technical professionals.
• Proactive, detail‑oriented, and able to perform well under multiple deadlines.
• Strong interpersonal skills and a service‑oriented approach to supporting others.
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