Fiscal Specialist IV - EMS Division

Performs a wide variety of tasks to support department fiscal operations; performs other duties as assigned.

The hiring salary for this position is $59,114 annually  May:

• prepare accounts receivables covering rents, loan payments and mortgages;
• Monitor tasks performed by other staff including checking bills, statements, vouchers, receipts, and reports;
• prepare transcripts;
• review journals and complex subsidy accounts, and monitors bank receipts and receivables;
• assist with planning, forecasting, formulating, and overseeing budgets while assessing current and anticipated needs and costs and consulting with office staff on availability of funds;
• implement cash receipts and disbursement transactions afflicting with checking and savings accounts;
• reconcile ledgers and uses financial information, prepares various monthly, quarterly, and year-end financial reports for county, state and federal government agencies;
• assist in preparation of budget requests and compute salary and other accounting information;
• copy; prepare envelopes and mail orders;
• research and complete financial forms and charts;
• assist in the preparation of grant proposals, modifications, renewals and special requests;
• implement separate accounting systems for fiscal operations;
• generate data for preparation of trial balances, general ledgers and maintain various double entry records;

2.  Performs other duties as assigned.

Departmental Functions: 

1. Performs fiscal support and clerical duties directly related to EMS Operations.
2. Prepares multiple payrolls (24/72, Pitmen, Hourly and Regular Schedules staff) for E.M.S. and monitors leave and schedule movements for accurate payroll processing and accurately enters and reviews employee time, leave payroll analysis.
3. Assists with scheduling issues as requested.
4. Emergency Services Billing Program.
5. Provides support and training for E.M.S. Staff of Financial Functions.
6. Monitor and maintain the E.M.S. Checking Account and Lockbox document submissions; reconciles account. 
7. Attends training and assists with training needs as requested, provides timesheet completion training to division personnel.
8. Organizes and maintains various administrative, confidential, reference, and follow-up files; maintains compliance with department retention policies. 
9. Provides high-level customer service to internal and external contacts. 
10. Assists with budget preparation and monitors contract provision and compliance. 
11. Prepares correspondence and prepares reports.
12. Maintains effective working relationships within the department and organization. 
13. Accurately processes division purchasing requests, accounts payable and receivable in accordance with finance department processes and timelines. 
14. Provides backup to the Administrative Coordinator.
15. Maintains confidentiality; handles Confidential and sensitive personal and medical information appropriately.
16. May operate within Emergency Operations Center during exercises and actual emergencies as needed.  
17. Performs other duties as assigned.

1. Ability to gain thorough knowledge of St. Mary’s County Government policies and procedures;
2. Ability to act as a representative of St. Mary’s County Government to the public;
3. Expert knowledge of department practices and procedures;
4. Knowledge of fundamental accounting principles;
5. Ability to operate office equipment – copier, fax machines, multiple phone lines;
6. Ability to prioritize and multitask; ability to follow through with assigned tasks;
7. Ability to supervise, train, and monitor subordinate staff;
8. Ability to keep accurate records;
9. Ability to operate relevant computer systems, including hardware and software, and simple office machines.

1. Associate’s degree;
2. Three years or more of job related experience;
3. Or equivalent technical training, education, and/or experience.

Additional Requirements:

1. Must successfully pass background investigation with favorable results;
2. Must pass a pre-employment drug test.

Physical and Environmental Conditions: Work requires no unusual demand for physical effort. Work environment involves everyday risks or discomforts which require normal safety precautions typical of such places as offices, meetings and training rooms.



Full salary range for this position is $59,114 - $101,691 annually. The full salary range does not reflect the anticipated hiring salary for this position. The anticipated hiring range is $59,114 annually.