Timetable & Registers Officer

Application Deadline: 30 October 2026

Department: MIS

Employment Type: Permanent

Location: Liverpool

Compensation: £28,215 - £29,911 / year

Description

Key Responsibilities

1. Develop and maintain specialised knowledge of the ProSolution Timetable module and offer guidance to service users. 
2. Develop and maintain a detailed understanding of the college curriculum timetable and specific requirements working in constant collaboration to embed good practice to enhance the student experience. 
3. Working in collaboration with stakeholders including Directors and Heads of School to produce accurate timetables and registers for students and staff by published deadlines. 
4. Maintain detailed understanding of funding rules in relation to guided learning hours, working in collaboration with wider MIS departments. 
5. To manage the complexities of work-based learning timetables and registers, including block release and ensure the data is accurate and produced in accordance with funding guidelines. 
6. Identify potential issues and act a link between departments to take remedial action to keep the college audit compliant. 
7. To work as part of the Timetabling team to provide basic training to new and existing members of staff on the use of the online timetabling system. 
8. Resolve timetabling and booking conflicts and seek solutions which will optimise allocation of appropriate space and improve user experience. 
9. Lead on processes for checking student timetables for accuracy and errors. 
10. Identify and resolve discrepancies linked to ungrouped learners through the monitoring of reports. 
11. Process ad-hoc booking requests, making amendments where necessary. 
12. Check timetables against planned hours and make recommendations to resolve discrepancies. 
13. Produce accurate reports to inform strategic decision making as and when required. 
14. Ensure registers are marked in line with policy and funding rules. 
15. Respond to queries and resolve any issues that arise. 
16. To liaise and negotiate with staff across the College as required.  

1. To support other College wide activity such as enrolment and invigilation at peak periods. 
2. To participate in any other duty appropriate to grade and service needs as determined by management. 
3. To adhere to college policies and procedure including Safeguarding, Health and Safety, GDPR, Equality and Financial Regulations. 
4. To contribute fully to the mission and values statement of the College, ensuring its effective implementation in all aspects of College life. 
5. To participate in professional development, training, and appraisal processes.

Skills, Knowledge and Expertise

1. Excellent administrative and organisation skills with attention to detail.
2. Excellent computer literacy skills, including proficient use of Microsoft Office packages.
3. Excellent skills in use of management information systems to complete skilled tasks and complex processes.
4. Able to manage and prioritise own workload.
5. Ability to analyse and manipulate data.
6. Excellent customer service skills with a positive approach to change.
7. Ability to guide others in the use of systems and processes.
8. Ability to be flexible and adapt workload/priorities to meet the demand of the service.
9. Ability to perform a variety of functions within a team. 
10. Minimum of Level 2 literacy and numeracy. 

1. Experience of working in a timetabling team in an education setting.
2. Experience of using education software packages.

Benefits