Compliance Coordinator

Department: Governance & Administration

Employment Type: Full Time

Location: Romania

Reporting To: Anna Skliarova

Description

Key Responsibilities

• Coordinate client onboarding and prequalification requirements by gathering, organizing, and submitting required company information and documentation.
• Review compliance forms, questionnaires, and supporting documents for completeness, accuracy, and consistency before submission.
• Complete and support bid-related documentation, ensuring all required information is provided accurately and within established deadlines.
• Maintain and update company profiles, certifications, documentation, and other information in client and vendor portals.
• Track onboarding, compliance, and bid submission deadlines and maintain accurate records of submission status and outstanding requirements.
• Follow up with internal departments to obtain required documents, approvals, certifications, and company information.
• Communicate professionally with clients and external contacts to clarify requirements, address missing information, and resolve documentation issues.
• Perform accurate data entry and maintain organized electronic records of submissions, correspondence, approvals, and supporting documentation.
• Monitor requests and outstanding action items to ensure submissions and client requirements are completed on time.
• Maintain internal trackers and reports using Excel and other Microsoft Office applications.
• Identify missing, incomplete, or outdated documentation and coordinate necessary updates.
• Follow established compliance procedures and client-specific submission requirements.
• Assist with administrative and documentation needs related to compliance, onboarding, and bidding activities.
• Manage multiple requests and priorities simultaneously while maintaining accuracy and meeting deadlines.
• Learn and apply company-specific compliance processes, client requirements, and online portal procedures.

Skills, Knowledge and Expertise

• Strong attention to detai
• Excellent organizational and time-management skills
• Ability to manage multiple tasks and deadlines simultaneously
• Strong written and verbal communication skills
• Professional and responsive communication with external clients
• Proficiency with Microsoft Office, including Excel, Word, and Outlook
• Comfort working with online portals and performing accurate data entry
• Ability to review documents for completeness and accuracy
• Ability to work independently and follow established procedures
• Positive attitude and willingness to learn
• No prior compliance or construction industry experience is required. Training will be provided for all job-specific responsibilities.

Benefits

• Competitive salary package;
• Being part of an international, dynamic work environment;
• Professional development (seminars, courses);
•  Medical Insurance (MedLife) – subject to successful completion of the probation period; 
• Opportunity to work in a fast-growing international company with significant impact in its industry;
• 7Card.