Administrative Coordinator - IMSL

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Closing Date:

11/06/2026

Type of Position:

Professional Staff - Fiscal Affairs

Job Type:

RegularDay Shift (United States of America)No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual preference, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at [email protected].

Department:

ICE | IMSL MS Admin

Department's Website:

Summary of Job Duties:

The Administrative Coordinator supports faculty, providers, and service line leadership with the day-to-day work needed to keep the integrated Medicine Service Line (IMSL) department organized. The position manages calendars and meetings, coordinates travel and purchasing, maintains inventory and distribution lists, prepares reports and documents, and helps track projects and annual requirements. This role works with several departments and must be able to manage multiple requests, follow through on details, and communicate clearly with faculty, staff, and leadership.

Qualifications:

Minimum Qualifications:

• Bachelors Degree Plus Minimum 2 years General administrative office support or Associate Degree plus four (4) years of general administrative office support experience, or High School Diploma/GED plus six (6) years of general administrative office support experience.

Qualifications Equivalencies:

Additional Information:

Responsibilities:

• Provide daily administrative support to faculty, providers, staff, and service line leadership.
• Manage calendars, correspondence, files, documents, and provider email distribution lists.
• Schedule service line and departmental meetings, prepare agendas and materials, arrange meeting logistics, and track follow-up items.
• Coordinate employee and faculty travel.
• Process purchase requisitions, obtain quotes, place and track orders, follow up on back orders, and maintain office and program inventory.
• Coordinate department projects and annual requirements.
• Prepare CMS submissions, ad hoc reports, OPPE documentation, and information requested by leadership.
• Keep written procedures current.
• Work with Human Resources on job postings, employee evaluation paperwork, staffing schedules, employee records, and payroll timekeeping while protecting confidential information.
• Perform other duties and provide administrative coverage as assigned.

Salary Information:

Commensurate with education and experience")

Required Documents to Apply:

ResumeProof of Veteran Status

Special Instructions to Applicants:

Please contact [email protected] for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Annual TB Screening, Criminal Background Check, Substance Abuse Testing

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Crouching, Feeling, Grasping, Hearing, Kneeling, Lifting, Manipulate items with fingers, including keyboarding, Pulling, Pushing, Reaching, Repetitive Motion, Sitting, Standing, Stooping, Talking, Walking

Frequent Physical Activity:

Crouching, Feeling, Grasping, Hearing, Kneeling, Lifting, Manipulate items with fingers, including keyboarding, Pulling, Pushing, Reaching, Repetitive Motion, Sitting, Standing, Stooping, Talking, Walking

Occasional Physical Activity:

Crouching, Feeling, Grasping, Hearing, Kneeling, Lifting, Manipulate items with fingers, including keyboarding, Pulling, Pushing, Reaching, Repetitive Motion, Sitting, Standing, Stooping, Talking, Walking

Benefits Eligible:

Yes