Fiscal Operations Manager

MOS Codes: 89A (Army), 441 (Coast Guard), 1005 (Navy), 0111 (Marine Corps)

Education and Experience: Bachelor's Degree or higher in Accounting, Business or Public Administration, Finance or a related field, and six (6) years of progressively responsible professional experience in accounting or fiscal management in a municipal or other governmental agency, including two (2) years of supervisory experience.

Licenses and Certificates: Positions assigned to the Office of the Comptroller (OTC) will require one of the following certifications within two (2) years following appointment: Certified Government Financial Manager (CGFM); Certified Public Finance Officer (CPFO); or Certified Public Accountant (CPA).

Under general direction, manage, direct, and coordinate fiscal accounting operations, including payroll, accounts payable, and accounts receivable, personally and through subordinate professional and paraprofessional supervisors and staff.

Manage, administer, and direct payroll operations. Involves: Ensuring accuracy and completeness of weekly employee payrolls and monthly pension payrolls for employees and retirees in accordance with established policies and procedures. Ensure appropriate filing, reporting, and payment of state taxes, collections and distributions of court orders, garnishments, and unemployment records. Review and approve off-cycle payroll transactions for supporting documentation to ensure proper deductions and taxes are made for vacation pay-offs, supplemental checks, void checks, and reissued checks. Submit file to the bank to clear payroll payments. Maintain complex payroll-related spreadsheets for reporting purposes. 

Manage, administer, and direct accounts payable and accounts receivable operations. Involves: Administering all accounting functions to ensure proper control and recording of financial transactions. Oversees reconciliations of accounts and payments of invoices and vouchers to ensure that documents received for invoicing are invoiced and recorded, payments received are applied appropriately, and that credit amounts are applied as needed. Performs research required to keep the department up to date in all aspects of GASB, FASB, and GFOA principles and procedures. Analyzes and implements accounting internal control procedures. Works with internal and external auditors to complete all audit requirements. Manages the customer service function responsible for collection of fees and rates.

Monitors accounting systems that process a variety of transactions, accounts, and reports, ensuring that all financial transactions are properly recorded in the computerized financial systems. Involves: Communicating with financial system users to determine problems with operation of the current system and desired outcomes. Coordinates user system training and resolves accounting and system-related application problems for users. Oversees seasonal or year-end accounting reports to federal, state, and local agencies.

Manages or assists with the annual financial audit process and production of the Comprehensive Annual Financial Report (CAFR). Involves: Preparing balance sheets, income statements, statement of cash flows, and all supplemental schedules. Work with auditors on notes to financial statements. Review audit schedules prepared by staff. Conduct year-end inventory and cash audits.

Provide administrative direction and support to subordinates. Involves: Monitoring fiscal operations to ensure conformance with policy, procedures, and legal requirements. Establish performance goals for own staff, monitor progress and compliance with accounting matters, and initiate action plans to evaluate and improve processes, service delivery, and responsiveness to organizational needs. Prepare reports, maintain records and files, and provide for compliance with applicable laws, rules, and regulations. Oversee preparation of annual accounting reports and other internal or external reports as required.

Represent the department at various meetings and interact with a wide range of officials, department directors, coworkers, employees, and the public. Involves: Advising the Chief Financial Officer in a timely manner of situations or issues that have or could lead to deviation from expected results, and recommending appropriate solutions or options. Respond to vendors, employees, retirees, outside agencies, and other customers having an interest in financial matters.

Supervise assigned staff. Involves: Assign, schedule, guide, and monitor work. Appraise employee performance. Provide for staff training and development. Counsel, motivate, and maintain harmony. Identify and resolve staff differences, conflicts, and deficiencies. Interview applicants and recommend hiring, termination, transfers, discipline, or other employee status changes. Enforce personnel rules and regulations and work behavior standards firmly and impartially.