HR Records Technician

• Process, organize, and maintain personnel and departmental records in electronic and paper formats. 
• Audit records for appropriate document classification and retention requirements. 
• Scan, index, upload, file, archive, and destroy records in accordance with records retention schedules. 
• Maintain employee personnel files and ensure documentation is complete, accurate, and properly secured. 
• Develop and maintain inventories, directories, and indexes of records. 
• Retrieve records and respond to requests from authorized personnel. 
• Monitor compliance with records retention policies and procedures. 
• Maintain confidentiality of personnel and organizational records at all times.

• Assist with onboarding activities for new employees, including preparing new hire packets, processing paperwork, and coordinating onboarding schedules. 
• Maintain onboarding and personnel documentation within HRIS and electronic filing systems. 
• Assist with data entry and maintenance of employee information in HR systems. 
• Support recruitment activities by scheduling interviews and preparing candidate materials. 
• Assist employees with routine HR forms and requests. 
• Provide administrative support for training, benefits enrollment, and employee programs.
• Support HR staff with special projects and departmental initiatives. 

• Basic Principles and practices of human resources administration. 
• State/Federal records management and document retention practices. 
• Office procedures, filing, systems, and records maintenance techniques. 
• Confidentiality requirements related to personnel records. 
• Microsoft Office applications and electronic document management systems. 
• Modern office equipment and software used in Human Resources operations. 

• Maintain confidential personnel records and information. 
• Organized and manage large volumes of electronic and paper files with accuracy. 
• Learn and apply records retention requirements and HR policies. 
• Assist with employee onboarding and HR administrative processes. 
• Prioritize work, meet deadlines, and maintain attention to detail. 
• Communicate effectively with employees and applicants. 
• Establish and maintain productive working relationships. 
• Accurately enter and maintain data in HR and records management systems. 

• High School diploma or GED required
• Associate Degree in Human Resources, Business Administration, Public Administration preferred. 

• Two (2) years of administrative experience maintaining complex records and documents, one (1) of which should be in a centralized records management program; public records management experience is desirable. 
• Required One (1) year of human resources support experience. 
• Preferred: Experience maintaining electronic record, personnel files, onboarding documentation, or supporting human resources functions. 
  

* SUBMIT OFFICIAL APPLICATION USING THE TOWN'S CAREER WEBSITE*

https://www.townofclaytonnc.org/

If you have technical issues submitting your application, please call the NEOGOV (governmentjobs.com) Help Line at 855-524-5627. If there are any questions about this posting, other than your application status, please contact the Human Resources Office. If multiple applications are submitted to an individual posting, only the most recent application received prior to the closing date will be accepted. To check the status of your application, please log on to your NEOGOV account and click “Application Status”. It is not necessary to contact the Human Resources Office to check the status of an application. Normal processing time for applications is 30-45 days from the closing date of the posting.

To obtain veterans preference, you must scan and upload a copy of your DD-214 or discharge orders. Degrees must be accredited by the U.S. Department of Education. Transcripts and degree evaluations may be uploaded with your application. To receive credit for your work history and credentials, you must list the information on the online application form. Any information omitted from the application cannot be considered for qualifying credit. Attached or incorporated resumes (including Text Resume’s on the on-line application) WILL NOT be used for screening for qualifying credit. “See Resume” or “See Attachment” WILL NOT be accepted in lieu of completing an on-line application form. Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Applicants may be subject to a criminal background check. Effective October 1, 2025, in accordance with North Carolina state law, all applicants for positions that involve working with children in any capacity are required to undergo criminal history record checks conducted by the North Carolina State Bureau of Investigation (SBI). Credit and motor checks are required for some administrative, finance and operational positions. Applicants will be required to take and pass a Pre-Employment Drug and Alcohol screen once they are verbally given a conditional offer of employment. Depending on the position, employees may be subject to random drug and alcohol screens throughout their employment. Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA), Equal Employment Opportunity (EEO), and Employee Polygraph Protection Act (EPPA).

Town of Clayton employees enjoy many benefits including a retirement pension plan, 401K membership, Paid Vacation, Sick and Holiday Leave, State Health Plan, and various other benefits. Benefits information can be found by going directly to the Town of Clayton website at: https://www.townofclaytonnc.org/251/Benefits.

When a salary range is posted, the actual salary will be based on relevant competencies, knowledge, skills & abilities, internal equity and budgetary considerations pertinent to the advertised position. The Town of Clayton is an Equal Opportunity Employer. Hiring salary will not exceed hiring pay range unless approved by the Town Manager.

Applications may be reviewed to determine if applicants education and experience is more applicable to other vacant positions within the Town.