CHIEF, BOARD SERVICES, BOARD OF SUPERVISORS

The County of Los Angeles is looking for a dynamic and experienced person to join us as the Chief, Board Services for the Board of Supervisors. This is an outstanding chance to be central to our county's legislative and administrative work. You will play a key role in aiding the Board of Supervisors in their goal to serve Los Angeles County residents with excellent. 

Why work for us? 
With almost 10 million residents, Los Angeles County is the most populous county in the nation! As the largest employer in Southern California with over 100,000 employees in 39 departments, we provide vital and diverse public services like law enforcement, property assessment, public health protection, water conservation, and cultural activities. The County has more than 2,100 different job types, offering a lifetime of opportunities and careers! We are dedicated professionals committed to preserving the dignity and integrity of the workplace as well as protecting the rights of each employee. Join us and discover one of the strongest public-sector benefits packages in the county with a rich selection of health care options, robust retirement plans and the flexibility to work, relax, and rejuvenate to reach your fullest personal and professional potential.

For more information about our amazing benefits offered by Los Angeles County, please visit us here: https://hr.lacounty.gov/benefits/ A Chief, Board Services, Board of Supervisors is responsible for performing a combination of the following essential job functions:

• Plans, organizes, assigns, and evaluates, through subordinate supervisors, the work of the division.
• Reviews matters scheduled to come before the Board of Supervisors and has responsibility for directing the preparation of the Board agenda and related Board documents.
• Attends meetings of the Board to obtain information needed to communicate Board actions.
• Directs the preparation of correspondence and minutes reflecting Board action.
• Assists in the formulation and interpretation of policies and procedures related to the operations of the Executive Office of the Board of Supervisors. 
• Consults with appropriate departmental personnel and develops recommendations to implement automated systems to enhance division operations. 
• Develops recommendations to implement legislative changes affecting the operations of the division including analyzing legislative and legal requirements affecting records management and other Board operations and makes recommendations for new or amended legislation; manages and maintains tracking system of requests for legal review.
• Maintains liaison with other divisions and other departments. 
• Develops and maintains policies and procedures governing the management of records and information within the Board of Supervisors and manages a cost-effective archives and records management program to ensure compliance with current regulations.
• Revises operational handbook on records care, assessment, and inventory according to archival theory; evaluates records management systems to develop new or improved methods for efficient handling, protecting, and disposing of business records and information; and stays informed of current industry trends and new processes related to records management.
• Conduct inventories and make recommendations on the preservation and disposition of historical documents and oversee the transfer of records of historical value to archives, and makes decisions on appropriate holdings maintenance preservation techniques to apply to archival materials.
• Ensures division compliance with County retention schedules and departmental policies by conducting periodical physical audits of inventory listings, retention, destruction, and documentation; and, in accordance with governmental requirements, determines timetables for transferring active records to inactive or archival storage, for reducing paper records to micrographic form, or for destroying obsolete records.
• Reviews records and reports to ascertain media (paper, microfilm, computer programs and databases, etc) used, reproduction process, or electronic data processing involved; and reviews new records to determine retention values and classifications for addition to the retention schedule.
• Serves as committee participant to County-wide Records Management Program as administered by the Chief Executive Office and represents the department as official custodian of departmental documents, records and archives.
• Reviews and approves requisitions for filing and storage equipment and insures compliance with directives concerning the disposition of records by transfer to a central storage equipment or destruction site, and creates, authorizes and maintains destruction notifications.

REQUIREMENTS TO QUALIFY:

Option I: 
Three years of experience in a supervisory capacity* in the Board of Supervisors Department, one year of which must have included supervising and providing technical guidance to staff engaged in connection with Board Operations.

-OR-

Option II: 
Three years of experience supervising and providing technical guidance to staff engaged in the preparation of agendas, recording and communicating meeting actions, maintenance and storage of records, and/or other support services in connection with a public sector program**.

Physical Class 2 - Light:
This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation maybe involved.

License:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Special Requirement Information: 
*Supervisory capacity is defined as: provides direct administrative and technical supervision to include planning, assigning, and reviewing work of staff, evaluating employee performance, approving leaves of absence, counseling, and recommending discipline.  
**A Public sector program is a set of activities, policies, or projects designed and managed by government entities to achieve a specific policy goal or deliver a public service. Examples of a public sector include but not limited to: Federal, State, local government (city or county), special district, public education, and public authorities (i.e. housing authorities, transportation agencies).  

Desirable Qualifications:

• A bachelor's degree or higher from an accredited college in Public Administration, Business Administration, Political Science, or a closely related field.
• Supervisory experience with project management skills, including the ability to construct project frameworks and implement them.
• Experience working as a department liaison or establishing professional relationships with colleagues, management, officials, constituents, and other County departments or outside agencies (State and Federal).
• Experience reviewing, formulating, and making recommendations on applicable policies and guidelines within the office of an elected official. 

SUPPORTING DOCUMENTATIONS REQUIRED:
To receive credit for your education, include a legible copy of all relevant official documents, including your diploma, transcript, or letter/certificate from an accredited institution or email it to [email protected] within ten (10) calendar days of submitting your application. The document should show the date the degree was conferred and be in English. If not in English, the translation is required. International degrees must be evaluated for equivalency to U.S. standards. Documents marked as unofficial will not be accepted. For more information on our standards for educational documents, please visit: https://file.lacounty.gov/SDSInter/dhr/07812_PPG123.pdf.  

We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending to the exam analyst. 

Examination Content: 

An evaluation of Training and Experience based on application information, Desirable Qualifications, and Supplemental Information Questionnaire form, weighted 100%.

Applicants must receive a passing score of 70% or higher on the assessment to be added to the list. 

Applicants who passed the assessment are placed on a list for a period of twelve (12) months. We will use this list to fill vacancies in the Board of Supervisors as they occur. 

Application and filing information:
We only accept applications filed online. Applications submitted by U.S. mail, fax, or in person are not accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. This website can also be used to get application status updates. 

Please fill out the application completely. Provide relevant job experience including employer's name and address, job title, beginning and ending dates, number of hours worked per week, and description of work performed. 

We may verify information included in the application at any point during the examination and hiring process, including after an appointment has been made. Copying verbiage from the Requirements or class specification as your work experience will not be sufficient to demonstrate meeting the requirements. Falsification of information on your application and any attachments will result in refusal of application, rescission of appointment, or restriction of application to future recruitments.  

We will send notifications to the email address provided on the application, so it is important that you provide a valid email address. if you choose to unsubscribe or opt out from receiving our emails, it is possible to view notices by logging into governmentjobs.com and checking the profile inbox. It is every applicant's responsibility to take steps to view correspondence, and we will not consider claims of missing notices to be a valid reason for re-scheduling an exam part. Register the below domains as approved senders to prevent email notifications from being filtered as spam/junk mail.

• [email protected]
• [email protected] 
• [email protected] 

New email address needs to be verified. This only needs to be done once per email address and can be done at any time by logging in to www.governmentjobs.com and following the prompts. This is to enhance the security of the online application and to prevent incorrectly entered email addresses. 

Social Security Number: 
Federal law requires that all employed persons have a Social Security Number, so include yours when applying. 

Computer and Internet access at Public Libraries:
For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. 

No Sharing of User ID, email, and Password:
All applicants must file their application using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's originals application record. 

Anti-Racism, Diversity, and inclusion (ARDI):
The County of Los Angeles recognizes and affirms that all people are created equal and are entitle to all rights afforded by the Constitution of the United States. We are committed to promoting Anti-Racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst races. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices. 

Department Contact Name: Ramon Cruz
Department Contact Phone: (213) 974-0175
Department Contact Email: [email protected]
ADA Coordinator Phone: (213) 974-1421
Teletype Phone: (213) 974-1704