Facilities Officer

JLL empowers you to shape a brighter way.  

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

What this job involves:

Procurement and Vendor Management

•Assist in the evaluating the vendor procurement and management practices of designated CLIENT site and ensure renegotiation and tendering, including tender documentation; evaluation of tenders and preparation of contracts is in accordance with agreed client procurement guidelines.

•Co-ordinate and monitor the contractor management program ensuring all vendors comply with all aspects of their agreement

•Ensure the Contract Management Database is up to date at all times.

 

Facilities Operations

•Assist in the implementation a comprehensive energy management program for site(s)

•Monitor the Preventive and Planned Maintenance programme to minimise maintenance, repair and replacement costs together with minimising the risk of plant failure. Liase with the Nerve Centre on any outstanding Work Orders.

•Ensure that the team liaises closely with the Regional Operations procedures to ensure service standards are maintained

•Recommend continuous quality improvement practices across site,ensuring initiatives are shared across all sites

•Ensure consistency of regional policies & procedures with constant updating of Delphi+. As required

•Implement, comply with and audit all internal management systems, for quality assurance

•Assist the Management Team with the coordination of Churn and other relocations activities

•Manage the daily operations of the facility hard services including, security systems, HVAC, firefighting equipment, furniture and office carpet etc. Responsible for developing the annual planned preventive maintenance plan and ensure the plan is implemented and maintenance services are carried out in a manner consistent with corporate and client policies.

•Supervise and coordinate all site repairs, implement the general procurement of daily hard service operations, repairs, installations and oversees that such work is accomplished in a safe and timely manner.

•Be responsible and/or assist the Management Team in the implementation of a comprehensive energy management program for the assigned site(s) when required.

 

Risk Management

•Assist in the implementation and management of a property risk management program which identifies major property risks including occupational health and safety, fire safety and essential services and environmental.

•Ensure critical operations and sites are identified across the region.

•Support the implementation and monitoring of disaster recovery and business continuity plans

•Follow established escalation procedures and incident reporting procedures

 

Customer Service / Client Relationships

•Provide superior customer service

•Ensure feedback from client sessions is recorded and actioned to the satisfaction of the end user.

•Pro-actively manage CLIENT expectations ensuring that the service levels are maintained.

•Lead by example

 

Reporting

•Assist in the budgeting process as required

•Preparation of Monthly Report for client review;

•Provide input as required into the Monthly Report to CLIENT

•Active involvement in the monitoring and achieving the required Key Performance Indicators

 

Training

•Actively participate in all planned training activities

 

Leadership / Staff Management

•Actively support an environment that supports teamwork, co-operation & performance excellence within the Real Estate team

•Obey the temporary working arrangement from the leadership.

 

Interested?  An ideal candidate would need to have the following qualifications

•At least 7 years of related working experience.

•Fluent in English and Native in Mandarin.

•Organized, adoptable and service oriented.

 

 

If this job description resonates with you, we encourage you to apply even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Location:

On-site –Taipei, Taiwan, China

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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