Job Description

Accounts Specialist - Vendor Master Data (VMD)

Location - Hyder

Position Summary

The Accounts Payable Specialist - Vendor Master Data (VMD) is responsible for the creation, maintenance, and governance of supplier master records within the organization's ERP systems. This position serves as a key control point within the Procure-to-Pay (P2P) process by ensuring vendor data accuracy, regulatory compliance, and adherence to internal controls. The role collaborates closely with Accounts Payable, Procurement, and business stakeholders to facilitate seamless supplier onboarding and payment processing.

Key Responsibilities

Vendor Master Data Management

• Create, modify, and deactivate vendor records in ERP systems.
• Perform supplier onboarding activities and ensure all required documentation is obtained and validated.
• Review vendor requests for completeness, accuracy, and compliance with company policies.
• Execute vendor merges, consolidations, and clean-up activities.

• Validate supporting documentation including W-9/W-8 forms, bank letters, and supplier agreements.
• Ensure adherence to SOX controls, company policies, and data governance standards.
• Conduct duplicate vendor checks to prevent duplicate payments and fraud risks.
• Support internal and external audit requests related to vendor master records.
• Maintain proper approval workflows and documentation retention requirements.

• Partner with Accounts Payable teams to resolve vendor-related payment and invoice issues.
• Assist with payment hold investigations related to vendor setup discrepancies.

• Participate in process improvement and automation initiatives.
• Provide guidance on vendor setup requirements and compliance standards.

 

 

Qualifications

Education

• Bachelor’s degree in accounting, Finance, Business Administration, or related field preferred.

Experience

• 4-6 years of experience in Accounts Payable, Vendor Master Data Management,
• Experience working with ERP systems such as Oracle, SAP, PeopleSoft, and AS400 or similar platforms.

Knowledge & Skills

• Strong understanding of Procure-to-Pay (P2P) processes.
• Knowledge of vendor master data governance and controls.
• Proficiency in Microsoft Excel and reporting tools.
• Strong analytical and problem-solving abilities.
• Effective written and verbal communication skills.
• Ability to manage multiple priorities and meet service level agreements (SLAs).

 

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