Central Registrar

Position Description

Duties and Responsibilities

• Work closely with Admissions to ensure all enrollment documentation is accurate, processed, and properly recorded.
• Maintain permanent student records in accordance with company policies and procedures.
• Establish class schedules by term and coordinate with Program Managers and the VP of Academic Operations to make necessary adjustments based on student enrollment.
• Register students for courses and adjust schedules as needed for failed courses, based on program requirements and course rotation.
• Update student transcripts to reflect successful proficiency examinations and transfer credits.
• Evaluate Charter College transcripts for returning students to determine applicable credits toward a new program.
• Conduct periodic degree audits to ensure students are making adequate progress toward graduation.
• Process official transcript requests.
• Evaluate students' satisfactory academic progress (SAP) and process status changes for students who are not meeting requirements and may be subject to academic dismissal.
• Coordinate with Student Finance to ensure the timely processing of externship and graduate clearances.
• Provide Student Finance with information regarding veteran students who have failed courses to ensure compliance with VA regulations.
• Oversee attendance and grade collection and recording, ensuring timely processing of student withdrawals and status changes.
• Assist in reviewing and developing registrar-related documents, including official transcripts and student schedules.
• Assist with training staff on registrar functions and CampusNexus usage, providing ongoing feedback and support for staff development.
• Support CampusNexus system setup and maintenance for enrollment, registration, and student tracking, including SAP settings, new courses, terms, start dates, and academic periods.
• Coordinate with other departments to prepare and process applications for third-party agencies.
• Assist in reviewing the college catalog, enrollment agreement, and other publications to ensure accuracy and consistency.
• Complete other projects and duties as assigned.

Job Qualifications and Skills

• Bachelor's degree preferred.
• Minimum of two years of experience managing, entering, updating, and reporting data, such as customer information, required.
• Strong proficiency in Microsoft Excel, Word, Access, and Outlook required.
• Strong attention to detail.
• Ability to work effectively in a fast-paced environment.
• Ability to work independently and collaboratively as part of a team.
• Excellent customer service and communication skills.
• Ability to build and maintain effective working relationships with employees at all levels of the organization.
• Strong analytical skills, including the ability to identify trends, improve processes, and resolve issues.

Compensation

• Hourly, non-exempt position.
• Hourly pay range: $20.00–$24.50.
• Compensation is based on experience, knowledge, and education.

Work Location

• Remote.
• Candidates must reside in or work within the Pacific, Mountain, or Central time zones.