Payroll Coordinator

Job Summary: This position is responsible for preparing and processing bi-weekly payrolls for multiple entities across various states.  This role ensures compliance with applicable laws and Company policies, while maintaining accurate payroll records and addressing employee payroll-related inquiries.

 

Essential Duties and Responsibilities: 
•    Submit, review, and accept payrolls under the guidance of the Director of Payroll
•    Establish and maintain accurate and up-to-date employee payroll records
•    Manage, review, and audit timekeeping records to ensure compliance with Company standards and applicable law
•    Conduct and assist with routine payroll audits to ensure data accuracy and regulatory compliance
•    Calculate and record payroll deductions, including voluntary and involuntary deductions 
•    Validate employee profile changes including pay increases, department transfers, and position changes
•    Update HRIS records with employee changes
•    Respond to employee inquiries using the Company’s help desk platform
•    Research, analyze, and resolve payroll discrepancies by analyzing payroll reports, timesheets, and employee records
•    Assist with calculating and processing discretionary and annual calculations of bonus or other forms of compensation
•    Calculate and process final paychecks, quick calculations, and manual checks as required
•    Generate and analyze reports using the HRIS system to support payroll processes
•    Assist with payroll system maintenance and updates 
•    Other duties as assigned

 

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required.

 

Education: Associate’s or bachelor’s degree in a relevant field from a four-year college or university; equivalent payroll experience may be considered in lieu of a degree 

 

Experience: 
•    Minimum of two years of multi-state payroll processing experience
•    Strong knowledge of payroll administration principles and practices
•    Experience with payroll tax compliance at the federal, state, and local levels
•    Proven experience processing California payroll and knowledge of state regulations (preferred)
•    Notary public certification, or willingness to obtain certification within first six (6) months of employment (preferred)

 

Technical Skills:
•    Computer and Microsoft Office proficiency
•    Proficiency with and/or the ability to quickly learn the organization’s HRIS and payroll systems
•    Ability to responsibly use AI-enabled tools to support efficiency, research, and problem-solving while protecting confidential information and reviewing outputs for accuracy

 

Soft Skills:
•    Highly organized and detail orientated 
•    Ability to maintain confidentiality and handle sensitive information appropriately 
•    Ability to prioritize multiple responsibilities and work effectively in a fast-paced, deadline-driven environment
•    Excellent interpersonal and customer service skills
•    Solid judgement and problem-solving skills 
•    Ability to work with all levels of management and staff

 

Physical Requirements: 
•    Must be able to pass pre-employment screening that includes background and drug testing
•    Sitting at a desk for 6-8 hours a day
•    Working on a computer for 6-8 hours a day 
•    May be required to work long and unpredictable hours