Executive Assistant

Description

Executive Assistant Malvern, PA. (On-Site)

RAJANT CORPORATION, the 20+-year leader in industrial wireless patented Kinetic Mesh® networking solutions, is redefining real-time connectivity with resilient Smart Routing technology, ensuring secure, dynamic, and uninterrupted data flow for industrial autonomous and mobile operations across various industries.

From robotic and vehicle autonomy to asset tracking, health and environmental monitoring, smart lighting, BMS, and industrial automation, Rajant’s military-grade secure, AI-powered wireless mesh networks deliver adaptive, always-on connectivity for high-stakes environments.

Rajant's mission-critical systems are in use by indoor and outdoor industries such as Warehouse and Factory Automation, Robotics, IIoT, Mining, Rail, Ports, Energy, tunnel and underground communications.

Overview: Rajant is seeking an organized and proactive Executive Assistant to support the CEO and executive team. The ideal candidate thrives in a fast-paced environment, anticipates needs, and handles confidential matters with discretion, efficiency, professionalism, and humor.

Responsibilities: In support of the CEO, executive team, and administrative operations, this position will:

• Manage & maintain the CEO’s daily calendar, ensuring accuracy & flexibility while prioritizing key initiatives & last-minute changes.

• Coordinate domestic and international travel, including logistics, hotels, flights, transportation, and meeting materials.

• Serve as primary point of contact for the CEO and executive team.

• Organize internal and external meetings, including conference room scheduling, catering, A/V setup, and supporting materials.

• Coordinate with HR for candidate interviews and onboarding logistics.

• Lead or assist with company events such as the Annual All Hands Meeting, Veterans Day Event, Holiday Party, and other CEO-led activities.

• Manage office operations including ordering supplies, business cards, and forms across multiple entities.

• Provide front-desk backup coverage and general administrative support.

• Handle sensitive information with confidentiality.

Qualifications:

• 5+ years of experience supporting senior or C-level executives.

• Advanced proficiency in Google Workspace, Microsoft Office and video conferencing tools (Zoom, Google Meet)

• Strong organization, communication, and multitasking skills. 

• Positive, team-oriented mindset with professionalism, sense of humor, and high degree of confidentiality.

• On-site presence required at Rajant’s Malvern, PA headquarters.

Education:

• Associate’s or Bachelor’s degree in Business Administration or related field (preferred).

Schedule: Monday–Friday, 9:00 am – 5:00 pm EST., with flexibility as needed to support the CEO’s schedule.

Reports to: Chief Executive Officer. 

Employment Type: Full-Time.  Compensation: Salary + full benefits.

Location: Malvern, PA. (On-site)

Apply: Introduce yourself w/ cover letter & resume to: [email protected]. 

Rajant Corporation is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, gender, national origin, age, physical or mental impairment, sexual orientation or any other category protected under federal, state or local law. Rajant is a USG Contractor and complies with all US laws, regulations and Executive Orders.

Requirements

5+ years of experience supporting senior or C-level executives.

• Advanced proficiency in Google Workspace, Microsoft Office and video conferencing tools (Zoom, Google Meet)

• Strong organization, communication, and multitasking skills. 

• Positive, team-oriented mindset with professionalism, sense of humor, and high degree of confidentiality.

• On-site presence required at Rajant’s Malvern, PA headquarters.