HR & Office Administration Executive

About the Role

We are seeking a proactive and detail-oriented HR & Office Administration Executive to support daily office operations and HR administration. This role is ideal for someone who thrives in a fast-paced environment and enjoys balancing office management, HR coordination, travel planning, and stakeholder support.

You will play a key role in ensuring smooth business operations while enhancing employee experience and engagement.

Key Responsibilities

Travel & Calendar Management

• Coordinate end-to-end travel arrangements (flights, hotels, itineraries, visas if applicable)

• Manage calendars and scheduling for senior management and external stakeholders
• Ensure seamless coordination of meetings, appointments, and business travel

Office Administration & Operations

• Oversee office facilities management, supplies, vendors, and pantry services
• Maintain a well-organised and efficient workplace environment
• Support onboarding processes and maintain internal contact databases
• Liaise with internal teams and external service providers

Events & Employee Engagement

• Plan and support company events, team-building activities, and wellness programmes
• Draft and manage internal communications (announcements, updates, engagement content)

HR Administration

• Provide HR admin support, including documentation, coordination, and employee records
• Assist with HR processes such as onboarding, offboarding, and general HR operations

Ad-Hoc Projects

• Support special projects and cross-functional initiatives as assigned

Requirements

• Diploma in Business Administration, Human Resources, or related field
• Minimum 3 years of experience in HR administration and/or office management
• Hands-on experience in travel coordination (air tickets, hotels, itineraries)
• Strong organisational and multitasking skills with attention to detail
• Excellent communication and interpersonal skills
• Proficient in Microsoft Office (Word, Excel, PowerPoint)
• A self-starter who is adaptable, resourceful, and a strong team player

To apply, please submit your detailed CV with the following details for faster processing:

• Reason for leaving
• Expected salary
• Earliest availability date

We regret that only short-listed candidates will be contacted shortly.