School Secretary

Ignite your desire to be the best!

Imagine an energy so positive, so powerful, it ignites your desire to be the best, inspires you to bring out the best in others, and fuels your aspiration to do the best work of your career.

At Legacy Traditional Schools we do things a special way, in a way that ignites our desire to be the best, illuminates our educators’ best talents, lights up the minds of our students, and fuels our school spirit. We shine the brightest when we raise our hands and rise to the challenge of changing lives through education, cultivating bright curious minds, achieving award-winning results, upholding our values, and engaging positively with our students, parents and communities.

POSITION OVERVIEW

This position is primarily responsible for fulfilling the day to day activities required of the front desk by personally performing the following duties with a focus on maintaining positive relationships with parents, students, and staff.

ESSENTIAL FUNCTIONS

Note: The essential functions below describe the general requirements of this position and are not intended to be an exhaustive statement of duties. Incumbents may perform all or most of the primary accountabilities listed below. Specific tasks, responsibilities or competencies may be documented in the incumbent’s performance objectives as outlined by the incumbent’s immediate supervisor or manager.

• Positively and proactively screen telephone calls by answering questions or providing information regarding office/school policies or procedures
• Positively and proactively greet visitors upon entry and screen though security system to ensure legal access to student/campus
• Maintain positive interactions with students, assist with signing in/out as needed, and research data in systems (Eleyo, Titan, and SchoolMint)
• Support administrator with event preparation by placing orders in a timely manner, scheduling, communicating, creating materials for ceremonies, etc.
• Manage incoming and outgoing correspondence through different applications (marquee, campus event calendar, social media, and email)
• Manage, place, distribute, and reconcile all campus orders in a timely manner
• Maintain purchasing card receipts to perform a monthly reconciliation in Workday
• Complete accounting duties with fidelity and ensure deposits are on time and accurate
• May compose, edit, type, duplicate and proof correspondence, reports and other confidential documents; research and verify information for reports and special projects.
• Makes arrangements for meetings, conferences, student photos,  student assemblies, etc.
• Maintains accurate office records, including, but not limited to, volunteers, key contracts, walker sheets, sub rosters/folders, etc.
• When applicable, schedule substitute teachers prior to absences and reconcile data weekly in AESOP and Workday
• Covering duties as needed for any staff that are absent as request by administrator
• Performs other related duties as required by administrator   

KNOWLEDGE, SKILLS, & ABILITIES

Education, Licensure, or Certification

• High School diploma or equivalent    

Work Experience or Related Experience

• Two or more years’ experience in a school  or clerical field

Specialized Knowledge, Skills & Abilities:

• Positively interact with all staff, students, and parents
• Maintain a safe and welcoming front office environment by following Legacy policies
• Excellent verbal and written communication skills with students, peers, administration, and parents
• Positively and proactively collaborate with all school staff and Vertex employees
• Maintain a professional appearance
• Must possess strong communication and organizational skills
• Must demonstrate initiative and the ability to handle multiple tasks simultaneously
• Strong computer skills including Google Suite

BACKGROUND CHECKS

• The incumbent in this position will be required to pass a criminal history background check
• Arizona Employees: 
  • Arizona Department of Public Safety Level One IVP Fingerprint Clearance Card
  • Must be able to obtain and hold a valid IVP Level One Fingerprint Clearance Card at all times
• Nevada Employees: NV Fingerprint Background Check
• Texas Employees: TX Fingerprint Background Check

PHYSICAL AND TRAVEL REQUIREMENTS / WORK ENVIRONMENT

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Duties are performed typically in school and/or office settings throughout the division. May include frequent walking, standing, stooping, lifting up to approximately 25 pounds and occasional lifting of equipment and/or materials weighing up to approximately 40 pounds may be required.
• Must have the ability to stand for extended periods of time; see and read a computer screen and printed material with or without vision aids; hear and understand speech at normal levels and on the telephone; speak in audible tones so that others may understand clearly in person and on the telephone; and the ability to understand and follow oral and written instructions.
• This is a year round position and is not exempted from working during school breaks.

Enjoy the benefits of being the best!

Education is not a spectator sport, so we encourage you to work hard, learn, have fun, and always do your best. We thrive when cultivating curious minds, achieving award-winning results, upholding our values, and engaging positively with our students, parents, and communities. Every team member, from our support staff to our leadership team has knowledge to share, skills to teach, inspiration to offer, and a passion for helping others learn and perform their best.

Enjoy industry-leading pay, rewards, referral bonuses and paid time-off. Care for your health and your family with comprehensive medical, dental, and vision benefits, discounted onsite childcare and student enrollment priority. Invest in your future with retirement plans and enhance your growth with promotion opportunities, training, mentoring, and tuition reimbursement. 

Ignite your career and apply today!