Executive Assistant

Job Description

Are you looking for your next opportunity?

SompoRe has a unique opportunity on the North America Reinsurance Team for an Executive Assistant.

The Executive Assistant will provide high-level administrative and organizational support to a team within the North America Reinsurance group. This may include supporting Underwriters, Actuaries, Claims professionals, and other team members as needed. The successful candidate will play a key role in helping the team operate efficiently by managing schedules, coordinating meetings, preparing materials, handling communications, and supporting day-to-day business activities.

This position requires a proactive, detail-oriented professional with strong communication, organizational, and problem-solving skills. The ideal candidate will be comfortable working in a fast-paced environment, managing multiple priorities, and interacting with internal and external stakeholders with professionalism and discretion.

Location: This role will be based in either our Garden City or New York City office. At SompoRe, we value collaboration and are committed to fostering a work environment where employees can thrive, contribute meaningfully, and build long-lasting careers.

This position reports to the President, North America.

Our business, your impact, our opportunity:

What you’ll be doing:

•         Handle and manage extensive diary/calendar management by planning and scheduling meetings, conferences, teleconferences, and travel arrangements. Including, but not limited to:

o    Planning and scheduling business dinners and other events

o    Organizing and coordinating conference calls/video conferences

o    Coordinating meetings and booking meeting rooms

o    Coordinating timelines and deadlines for meetings

o    Follow up on outstanding deadlines

o    Handle invitations, tracking and follow-up’s

o    Arrange domestic and international travel, including flights, hotels, ground transportation, car service, visas, and detailed travel itineraries.

•         Process travel and entertainment (T&E) expenses, department invoices, and related payments in a timely and accurate manner, ensuring compliance with corporate policies and procedures.

•         Handle confidential and sensitive client, employee, and business information with discretion and sound judgment.

•         Overall help with organizational tasks, including files both paper and electronic as well as correspondence and maintaining organizational charts

•         Prepare, edit, and format presentations, reports, correspondence, meeting materials, and other documents with a high degree of accuracy and professionalism.

•         Interface with other departments as well as peers and maintain professionalism in support of the global team

• Provide back up and coordination with other Executive Assistants within Reinsurance and ensure continuity of administrative coverage

•         Miscellaneous support on other duties as required by management

What you’ll bring:

• Minimum 7 to 10 years’ experience as an executive/administrative assistant or equivalent support type of role where organizational skills, ‘customer service’ responsibilities are required
• Associates or Bachelor’s degree preferred.
• A high degree of discretion and integrity as the role will involve knowledge of and dealing with issues of a sensitive and confidential nature. 
• The ideal candidate will be a self-starter and will need to be confident, articulate, be extremely proactive and able to act on their initiative, demonstrate excellent written and communication skills and have an adaptable and flexible attitude towards work.
• Needs to be able to prioritize demands and have excellent attention to detail.
• The candidate should have strong organizational skills, be able to multi-task as well as influence others to meet deadlines and be able to keep calm under pressure as well as have the demonstrated ability to establish close working relationships with other departments.

• Excellent written and verbal communication skills organizational skills.
• Strong computer skills with Microsoft Office Products (Excel, Word, Powerpoint)
  • Experience with Concur, WorkDay, Outlook are critical

Salary Range: $75,000 – $125,000 Actual compensation for this role will depend on several factors including the cost of living associated with your work location, your qualifications, skills, competencies, and relevant experience.

At Sompo, we recognize that the talent, skills, and commitment of our employees drive our success. This is why we offer competitive, high-quality compensation and benefit programs to eligible employees.

Our compensation program is built on a foundation that promotes a pay-for-performance culture, resulting in higher incentive awards, on average, when the Company does well and lower incentive awards when the Company underperforms. The total compensation opportunity for all regular, full-time employees is a combination of base salary and incentives that gets adjusted upfront based on overall Company performance with final awards based on individual performance.

We continuously evaluate and update our benefit programs to ensure that our plans remain competitive and meet the needs of our employees and their dependents. Below is a summary of our current comprehensive U.S. benefit programs:

• Two medical plans to choose from, including a Traditional PPO & a Consumer Driven Health Plan with a Health Savings account providing a competitive employer contribution
• Pharmacy benefits with mail order options
• Dental benefits including orthodontia benefits for adults and children
• Vision benefits
• Health Care & Dependent Care Flexible Spending Accounts
• Company-paid Life & AD&D benefits, including the option to purchase Supplemental life coverage for employee, spouse & children
• Company-paid Disability benefits with very competitive salary continuation payments
• 401(k) Retirement Savings Plan with competitive employer contributions
• Competitive paid-time-off programs, including company-paid holidays
• Competitive Parental Leave Benefits & Adoption Assistance program
• Employee Assistance Program
• Tax-Free Commuter Benefit
• Tuition Reimbursement & Professional Qualification benefits
• undefinedIn today’s world, what do we stand for?Ethics and integrity are the foundation of delivering on our commitment to you. We believe that core values drive success, and that when relationships are held in the highest regard, there is nothing that cannot be accomplished. At Sompo, our ring is more than a logo, it is a symbol of our promise. Click here to learn more about life at Sompo. Sompo is an equal opportunity employer and we intentionally value inclusion and diversity. Above all, we want you to work in an environment that respects everyone’s unique contributions – we are passionately committed to equal opportunities. We do not discriminate based on race, color, religion, sex orientation, national origin, or age.