Division Manager (Capital Projects Department)

The Capital Projects Department seeks a Division Manager.

Under the general direction of the Department Director or designee, this position is responsible for planning, organizing, coordinating, and directing the operations of an assigned division within the Capital Projects Department. 

Responsibilities include overseeing complex capital improvement projects and programs, supervising project management teams and inspection personnel, and ensuring projects are completed on schedule, within budget, and in accordance with applicable standards and regulations.

The position provides leadership and oversight throughout all phases of capital project delivery, from initial planning and design through construction, closeout, and warranty.

 Additional responsibilities include assisting with the development and implementation of the City's Five-Year Capital Improvement Plan, managing staff, coordinating with consultants and contractors, resolving project challenges, and supporting departmental initiatives.

This is a Non-classified "at-will" position and not subject to Civil Service Rules or any collective bargaining agreement.

This is a Management Category I position which includes ten (10) additional Management Vacation Days and a Vehicle Allowance of $390/month.

Essential functions are the basic job duties that an employee must be able to perform, with or without reasonable accommodation. The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. The omission of a function does not preclude management from assigning essential duties not listed herein if such duties relate to the position.

• Oversees daily operations, including planning, organizing, and directing the activities of project management teams responsible for implementing major projects and programs. 
• Supervises, mentors, and evaluates assigned personnel and oversees the performance of consultants and contractors engaged in capital improvement projects.
• Assists with the preparation of organizational charts; establishes employee goals, expectations, and responsibilities.
• Establishes and implements quality control measures and develops standard operating procedures and process improvements that may be used Department-wide.
• Authorizes and monitors the work of architectural and engineering consultants and contractors engaged in the planning, design, construction, and inspection of a variety of complex City capital improvement projects.
• Coordinates and oversees the preparation of bid packages, reviews bid proposals, and recommends contract awards to the Department Director or their designee for capital improvement projects.
• Coordinates, oversees, and/or prepares cost estimates, specifications, and bid proposals for the Department’s capital Improvement projects.
• Coordinates and expedites the review and approval of plans and specifications with other City departments.
• Ensures assigned staff is performing the proper review and approval of contractors’ and consultants’ pay applications/requests for consistency and accuracy with work completed and contracted.
• Monitors progress and risks for capital projects and keeps other departments and/or divisions informed with regular updates.
• Identifies problems or factors inhibiting progress on individual projects, collects and analyses data, and makes specific recommendations for resolution.
• Oversees and assists assigned staff in reviewing shop drawings and change orders.
• Ensures the Project Management Teams are conducting proper QA/QC efforts on consultant designs, contractor shop drawings, and consultant/contractor change orders and verifies pricing of change orders is “reasonable” to the current market and necessary for project completion.
• Prepares and reviews for accuracy and clarity, a variety of written documents, including regular and special reports, cost analysis and budget impact studies, technical specifications, grant applications, purchase requisitions, permit applications, correspondence, etc.
• Investigates and responds to complaints by citizens pertaining to damage and/or inconvenience or nuisance created by construction work and participates in community meetings.
• Provides updates to the Capital Projects Department Director or designee regarding project progress, schedules, budgets, and potential challenges.
• Ensures assigned personnel and projects are maintained with updated project schedules, budgets, status update reports, and project files.
• Prepares, coordinates, and presents budget items.
• Interacts and communicates with various groups and individuals, such as Utilities Operations staff, Department heads and other staff of multiple City departments, regulatory agencies, community groups, and the general public, when required.
• Prepares agenda items for City Commission consideration and action.
• Interviews candidates for employment and recommends, in the interest of the City, the hiring of eligible applicants.
• Recommends, in the interest of the City, the transfer, promotion, reassignment, discipline, or termination of assigned staff.
• Participates in the administration of collective bargaining agreements and in the adjustment of grievances.
• May be required to prepare and manage grant applications.
• Performs related work as required.

MINIMUM JOB REQUIREMENTS

1. Bachelor's Degree from an accredited four-year college or university with a major in Civil Engineering, Architecture, and Construction Management, or closely related technical field. 
2. Have at least five (5) to seven (7) years of progressively responsible experience in the management of construction, infrastructure, or related capital improvement projects or programs, including experience overseeing project budgets, schedules, contracts, and project delivery. 
3. Previous supervisory experience is required. 
4. Requires the ability to read and interpret contracts, specifications, construction plans/blueprints, site plans, and shop drawings.
5. Must have experience with contract and grant administration, preparation of resolutions and ordinances, and working knowledge of regulatory agency standards/requirements.
6. Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for the required experience or education.
7. License and/or certification in a related field may be required depending on area of responsibility. 
8. To claim Veterans’ Preference, candidates must attach to the application a copy of military separation papers (DD214) and service-connected disability documentation (if applicable) to meet eligibility requirements as stipulated by Florida Statues. For additional information, please refer to the Florida Department of Veterans' Affairs. (link: https://floridavets.org/benefits-services/veterans-preference/)

PREFERRED QUALIFICATIONS:

• Substantial capital improvement program management.
• Experience working for a municipality. 
• Florida Professional Engineer (PE) license.
• Certified Construction Manager (CCM) certification. 
• Experience managing complex, multimillion-dollar capital improvement programs, including oversight of multiple concurrent projects, budgets, schedules, and multidisciplinary project teams.

As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.

PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
The position involves light physical demands, such as exerting up to 20 lbs. of force occasionally, and/or up to 10 lbs. of force frequently, and/or a negligible amount of force constantly to move objects.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The City of Fort Lauderdale receives a high volume of applications, so not every applicant who meets the minimum qualifications will be guaranteed an interview. Candidates are selected for interviews based on how closely their education and work experience match the specific requirements of the position.

Applicants will be subject to an extensive selection and screening process, which may include, but not be limited to evaluation of training and experience; written; oral and performance-based testing; skills assessment; interview; employment check, background investigation; medical examination; and drug screen. For Public Safety positions, the process additionally includes polygraph examinations and psychological evaluations. The expected duration of the selection process varies by position.

All applicants, including current City of Fort Lauderdale employees, need to fully detail their work experience on the employment application. Applicants must ensure that all required documents submitted are in a format that is acceptable, clear, and legible. It is the applicant’s responsibility to update their online profile with accurate personal information, work history, education, and certifications each time they submit a new application. Incomplete applications may result in disqualification.

The City of Fort Lauderdale is an Equal Opportunity, Veteran’s Preference Employer and Drug Free Workplace.

For technical support with your application, contact GovernmentJobs.com 9 am to 9 pm EST, Monday to Friday, at (855) 524-5627 or email [email protected].