Sales Administration Coordinator

Manpower Malta is seeking to recruit a Sales Administration Coordinator to join our client's team.

The selected candidate will provide administrative and operational support to the Sales Department, helping manage customer orders, export client communication, internal coordination, invoicing, and sales reporting. The role requires a proactive and organised individual who can work effectively in a fast-paced environment while maintaining accuracy and high service standards.

Responsibilities:

• Support the Sales and Business Development function in expanding the export client database, contacting prospective clients and following up on quotations and samples.
• Receive, process and acknowledge customer orders, issue order confirmations and coordinate internally to ensure agreed delivery dates are met.
• Create and update ordered items, pricing information and work tickets within the company system.
• Support sales administration activities, including invoicing, order tracking and maintaining accurate customer and sales records.
• Prepare weekly and monthly sales reports and assist with organisational activities, including client assignments, training coordination and company visits.

Key Requirements:

• Minimum 1 year of experience in sales administration, customer service or a similar role.
• Good standard of education, with at least O-Level qualifications.
• Proficiency in Microsoft Office, particularly Outlook and Excel.
• Strong numerical and analytical skills, with accounting knowledge considered an advantage.
• Excellent organisational, administrative and English communication skills, with a proactive and detail-oriented approach.