Business Office Assistant

Description

We are seeking a detail-oriented and organized Business Office Assistant to join our team at Rocky Mountain Classical Academy. The ideal candidate will provide administrative support to ensure the efficient operation of the business office, assisting with various tasks related to finance, communication, event coordinating, IT support, marketing, and office management.

We offer a supportive work environment and opportunities for professional development. If you are passionate about contributing to the educational community and possess the required skills, we encourage you to apply.

Requirements

• High school diploma or equivalent; additional education in business administration or related field is a plus.
• Proven experience in an administrative or office support role, preferably in an educational setting.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software (i.e. Monday.com, Kokua, and PowerSchool).

Duties and Responsibilities

• Maintain accurate records and files while ensuring confidentiality and compliance with school policies.
• Support budgeting processes and assist with financial reporting activities.
• Answer phone calls and respond to inquiries from staff.
• Manage purchasing, receiving, and inventory requests from staff and administrators.
• Coordinate daily substitute coverage by arranging substitute teachers, maintaining absence and coverage records, and ensuring classrooms are supported throughout the school day.
• Perform general office duties, including data entry, filing, and maintaining office supply inventory.
• Coordinate school events as needed, supporting planning, logistics, and communication.
• Assist with school marketing efforts.
• Collaborate with other departments to support smooth communication and operations.
• Represent RMCA—its programs, policies, and philosophy—professionally within the community.

Essential Job Functions

• Recordkeeping and file management
• Budget and financial support
• Office and administrative support
• Vendor and staff communication
• Coordination of substitutes and office logistics

Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions

Competencies

• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and ability to prioritize tasks effectively.
• Assist with the preparation and processing of financial documents, including invoices and purchase orders.
• Critical thinking and problem solving skills.
• Open to change and willing to learn new skills.
• Ability to maintain confidentiality in all aspects of the job.
• Ability to defuse and manage volatile and stressful situations.
• Ability to follow up on pending issues.
• Ability to communicate effectively with various vendors.
• Ability to maintain excellent attendance.
• Ability to understand and follow complex oral and written instructions.
• Ability to perform responsibilities without the necessity of close supervision.

Work Environment and Physical Requirements

• Work primarily performed in an office setting, interacting with staff, administration, and vendors
• Occasional standing, walking, and sitting for computer work
• Ability to lift and/or move up to 25 pounds occasionally
• Mental functions include analyzing, coordinating, communicating, and problem-solving
• Exposure to routine office environments with typical noise levels

Disclaimer

This job description is not intended to include all duties, responsibilities, or qualifications required of the employee. Duties and responsibilities may change at any time, with or without notice.