Field Project Coordinator

Description

Under the direction of the Field Services Manager and in collaboration with the Assistant Travel Manager, the Field Services Coordinator I provides administrative and operational support for field project assignments, travel coordination, employee onboarding, and training compliance. This role ensures field employees have the travel arrangements, system access, and required training necessary to support successful project execution while maintaining accurate records and supporting day-to-day Field Services operations.

Essential Duties and Responsibilities:

Project & Travel Coordination

• Coordinate travel requests for scheduled project assignments.
• Book and manage travel arrangements, including flights, rental vehicles, and hotel accommodations.
• Monitor project completion dates and coordinate travel adjustments for project extensions or early completions.
• Track rental vehicle mileage when required.
• Assist the Field Services Manager with project assignment scheduling and support.

Employee Administration

• Set up new hires in required systems to support the onboarding process.
• Maintain accurate employee, travel, and project information within Airtable and other company systems.
• Assist the Field Services Manager in preparing the weekly Per Diem report.

Training & Compliance

• Assign, maintain, and track SWPP/Walmart training requirements.
• Assign and monitor OSHA training completion.
• Track field employee certifications and required compliance training.
• Maintain accurate training records and follow up with employees and management regarding outstanding requirements.

Operational Support

• Provide administrative support to ensure continuity of daily Field Services operations.
• Assist with departmental projects and other duties as assigned.
• Provide operational support during the absence of the Field Services Manager or Assistant Travel Manager to ensure continuity of daily operations.

Requirements

Minimum Qualifications:

High school diploma or GED required.

Associate degree in Business or related field preferred, or equivalent work experience.

Experience coordinating travel, scheduling, or administrative support preferred.

Experience in the construction or field services industry preferred.

Technical Skills:

Proficient in Microsoft Office Suite, including Outlook, Word, and Excel.

Intermediate Microsoft Excel skills, including sorting, filtering, formulas, and basic reporting.

Experience with Airtable or similar tracking/database systems preferred.

Ability to quickly learn company-specific software and systems.

Work Environment / Physical Requirements:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. This position works in an environment with moderate noise level. (Examples: business office with computers and printers, light traffic). Usual office environment with frequent sitting, walking, standing, and occasional climbing, stooping, kneeling, crouching and balancing. Frequent use of eye, hand, and finger coordination enabling the use of office machinery. Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices such as telephone. The employee must occasionally lift and /or move up to 20 pounds. Ability to read and understand work instructions.

Note: Nothing in this job specification restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Critical features of this job are described under various headings above. They may be subject to change at any time due to reasonable accommodation or other reasons. The above statements are strictly intended to describe the general nature and level of the work being performed. They are not intended to be construed as a complete list of all responsibilities, duties, and skills required of employees in this position.