Senior Accounts Payable Specialist

Description

Purpose: To independently own and execute the day-to-day accounts payable process, ensuring invoices, payments, and vendor records are processed accurately and efficiently. This position supports the organization’s financial operations through strong attention to detail, collaboration, and commitment to continuous process improvement and operational excellence.

RESPONSIBILITIES:

Accounts Payable Operations:

• Process all accounts payable invoices accurately and efficiently using Sage AI.
• Partner with budget managers to obtain timely invoice approvals.
• Convert purchase order receipts submitted by the Purchasing Department.
• Match invoices with corresponding purchase orders and receiving documentation to ensure accuracy.
• Prepare and initiate weekly ACH, check, and wire payments.
• Apply and reconcile automated payments within Sage daily.

Vendor Management:

• Maintain accurate and organized vendor records and invoice information within Sage.
• Build and foster positive, professional relationships through regular communication with vendors. 
• Leverage Sage communication tools to improve efficiency and streamline vendor interactions.

Cash Management:

• Prepare weekly payment priority schedule and forecast upcoming financial commitments.
• Track travel deposits and payment activity to anticipate future cash flow requirements.

Month-end Closing:

• Reconcile accounts payable and purchase order sub-ledger accounts to support accurate financial reporting.
• Reconcile and import journal entries from the SAP Concur credit card reporting system as part of the month-end close process.

Continuous Improvement: 

• Identify and recommend process improvements that increase automation, accuracy, and efficiency within the accounts payable function. 
• Maximize the use of existing systems and technology to streamline workflows and improve productivity. 
• Provide cross-functional support as a backup for accounts receivable functions as needed.
• Support special projects and perform other duties as assigned. 

EDUCATION/EXPERIENCE/SKILLS:

• Bachelor’s degree in Accounting, Finance or Business Administration, or a combination of education and experience
• Minimum of two (2) years of accounting and finance experience
• General understanding of GAAP
• Proficiency with Microsoft Office applications and accounting software systems (Sage Intacct is a plus)
• High level of integrity with the ability to handle confidential information appropriately. 
• Excellent written, verbal, and interpersonal communication skills.
• Strong organizational skills with exceptional attention to detail and accuracy.
• Self-motivated with a strong work ethic, eagerness to learn, and the ability to adapt to changing priorities in a fast-paced environment.
• Positive, collaborative attitude with patience and willingness to support and educate others. 

Requirements

 PHYSICAL REQUIREMENTS & WORK ENVIRONMENT

• This is a full-time, on-site position with regular attendance in the office five (5) days per week.
• Prolonged periods of sitting and working at a computer using standard office equipment.
• Ability to communicate effectively in person, by phone, and electronically.
• Ability to occasionally stand, walk, bend, and lift or move items up to 15 pounds.
• Ability to maintain attention to detail while performing repetitive, computer-based tasks.

Joining Rahal Letterman Lanigan Racing means stepping into a fast-pace, high-energy environment where every day is about pushing boundaries and achieving excellence. Apply now and you could be part of a close-knit team that’s dedicated to innovation, teamwork, and the thrill of racing.