Assistant Director, YSPH Faculty Affairs

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Overview

Reporting to the Director of Faculty Affairs, the Assistant Director serves as a key member of the Yale School of Public Health (YSPH) and is responsible for managing a broad range of faculty affairs activities that support the recruitment, appointment, development, and retention of faculty. The Assistant Director provides leadership and subject matter expertise for faculty lifecycle processes, ensuring compliance with University policies, School guidelines, and regulatory requirements.

The Assistant Director partners closely with department chairs, faculty, administrators, Human Resources, the Provost's Office, and other University stakeholders to facilitate faculty appointments, reappointments, promotions, leaves, searches, onboarding, and offboarding activities. This position exercises independent judgment in coordinating complex faculty affairs processes and developing solutions to support strategic school priorities.

The Assistant Director oversees faculty recruitment administration and serves as the primary coordinator for faculty search processes across YSPH. The incumbent works collaboratively with academic departments to ensure equitable and efficient search practices, monitor search progress, maintain compliance with University guidelines, and support search committees throughout the recruitment process.

The Assistant Director leads the development, implementation, and continuous improvement of YSPH faculty onboarding and orientation programs. Working with stakeholders across the School and University, the incumbent ensures a coordinated and comprehensive onboarding experience that supports faculty success and integration into the Yale community.

The position is responsible for maintaining accurate faculty records and tracking systems, developing reports and analyses to support decision-making, and identifying opportunities to improve operational effectiveness through process enhancement and technology solutions.

Principal Responsibilities:

Faculty Lifecycle Administration

• Management of faculty affairs processes across the faculty lifecycle, including appointments, reappointments, promotions, tenure and term reviews, leaves of absence, transfers, and separations.

• Serve as a subject matter expert on University faculty policies, procedures, and deadlines.

• Advise department administrators and faculty leaders on faculty affairs requirements and best practices.

• Ensure the timely and accurate preparation, review, and submission of faculty actions and supporting documentation.

Faculty Recruitment and Search Administration

• Lead administrative oversight of faculty searches across YSPH.

• Coordinate faculty recruitment activities and provide guidance to departments throughout the search process.

• Monitor search progress, compliance requirements, and timelines.

• Partner with search committees, Human Resources, and University offices to facilitate successful recruitment efforts.

• Develop and maintain search-related guidance materials, templates, and training resources.

Faculty Onboarding and Orientation

• Design and implement YSPH new faculty onboarding and orientation programs.

• Coordinate onboarding activities with departmental, school, and university stakeholders.

• Ensure new faculty receive timely information regarding appointments, benefits, compliance requirements, systems access, and institutional resources.

• Continuously improve onboarding processes to enhance faculty engagement and success.

Faculty Development and Engagement

• Collaborate with School leadership to support faculty development, mentoring, recognition, and engagement initiatives.

• Assist in coordinating faculty meetings, workshops, and professional development programs.

• Support initiatives that promote faculty success, retention, and career advancement.

Compliance and Policy Administration

• Interpret and apply University and School policies related to faculty appointments and employment.

• Serve as a resource for departments regarding faculty affairs policies, procedures, and documentation standards.

Data Management, Reporting, and Process Improvement

• Maintain accurate faculty data within institutional systems, including Workday, Interfolio, and other University platforms.

• Develop reports, dashboards, and analyses related to faculty appointments, recruitment, promotions, and workforce planning.

• Utilize data to identify trends, support strategic planning, and inform decision-making.

• Lead process improvement initiatives to enhance efficiency, consistency, and customer service.

Stakeholder Partnerships

• Serve as a liaison between YSPH departments and central University offices, including Human Resources, the Office of the Provost, Faculty Administration, International Students and Scholars, and Payroll.

• Foster collaborative relationships with academic leaders and administrative partners across the School.

• Represent YSPH Faculty Affairs on university committees, working groups, and special projects as assigned.

Leadership

• Establish performance expectations, priorities, and professional development goals.

• Promote a culture of collaboration, accountability, continuous improvement, and exceptional service.

Other Responsibilities

• Develop and maintain faculty affairs procedural documentation, training materials, and communication resources.

• Participate in strategic initiatives related to academic personnel administration and institutional effectiveness.

• Perform other duties as assigned.

Required Skills and Abilities

1. Ability to interpret and apply complex policies, regulations, and procedures while exercising sound judgment and discretion.

2. Exceptional organizational skills and demonstrated ability to manage multiple priorities and competing deadlines. Strong analytical and problem-solving skills with experience using data to support decision-making.

3. Strong written and verbal communication skills with the ability to prepare professional correspondence, reports, and presentations. Excellent interpersonal skills and ability to work effectively with faculty, academic leaders, administrators, and University stakeholders.

4. Advanced proficiency with Microsoft Office applications and experience working with enterprise systems and databases.

5. Ability to manage confidential information with a high degree of professionalism and discretion.

Preferred Qualifications

1. Proven experience in faculty affairs, academic affairs, or human resources within an academic setting.

2. Proven experience administering faculty searches and recruitment processes.

3. Proven experience with Yale systems: Workday, Interfolio, or related academic personnel systems.

Principal Responsibilities

1. Manages and leads research on various federal rules and regulations as well as University policies and procedures to resolve problems and determine the best course of action for the functional area. 2. Recommends course of action to higher authority for the handling and disposition of problems related to the functional area. 3. Counsels faculty, students and staff on issues related to administrative operations of the University function and areas of concern for the function. 4. Manages statistical and analytical information regarding office activities and areas of operational and administrative concern for the function. 5. Leads in long-range planning for the office activities of a specific functional area. 6. Interprets and administers various University and federal policies and regulations. 7. Disseminates accurate and up-to-date information regarding areas of concern. 8. Formulates and establishes policies regarding area’s function. 9. Manages a staff of exempt and non-exempt employees. 10. May perform other duties as assigned. Required Education and Experience Minimum requirement of Bachelor’s Degree in related field and three years of experience or an equivalent combination of education and related experience.

Job Posting Date

08/12/2026

Job Category

Manager

Bargaining Unit

NON

Compensation Grade

Administration & Operations

Compensation Grade Profile

Supervisor; Senior Associate (23)

Salary Range

$65,000.00 - $101,000.00

Time Type

Full time

Duration Type

Staff

Work Model

Hybrid

Background Check Requirements

All candidates for employment will be subject to pre-employment background screening for this position, which may include motor vehicle, DOT certification, drug testing and credit checks based on the position description and job requirements. All offers are contingent upon the successful completion of the background check. For additional information on the background check requirements and process visit "Learn about background checks" under the Applicant Support Resources section of Careers on the It's Your Yale website.

Health Requirements

Certain positions have associated health requirements based on specific job responsibilities. These may include vaccinations, tests, or examinations, as required by law, regulation, or university policy.

Posting Disclaimer

Salary offers are determined by a candidate’s qualifications, experience, skills, and education in relation to the position requirements, along with the role’s grade profile and current internal and external market conditions.

The intent of this job description is to provide a representative summary of the essential functions that will be required of the position and should not be construed as a declaration of specific duties and responsibilities of the position. Employees will be assigned specific job-related duties through  their hiring department.

The University is committed to basing judgments concerning the admission, education, and employment of individuals upon their qualifications and abilities and seeks to attract to its faculty, staff, and student body qualified persons from a broad range of backgrounds and perspectives. In accordance with this policy and as delineated by federal and Connecticut law, Yale does not discriminate in admissions, educational programs, or employment against any individual on account of that individual’s sex, sexual orientation, gender identity or expression, race, color, national or ethnic origin, religion, age, disability, status as a special disabled veteran, veteran of the Vietnam era or other covered veteran.

Inquiries concerning Yale's Policy Against Discrimination and Harassment may be referred to the Office of Institutional Equity and Accessibility (OIEA).

Note

Yale University is a tobacco-free campus.