Administrative Assistant

In a world of possibilities, pursue one with endless opportunities. Imagine Next!

 

At Parsons, you can imagine a career where you thrive, work with exceptional people, and be yourself. Guided by our leadership vision of valuing people, embracing agility, and fostering growth, we cultivate an innovative culture that empowers you to achieve your full potential. Unleash your talent and redefine what’s possible.

 

Job Description:

Parsons is looking for an amazingly talented Administrative Assistant to join our team! In this role you will get to work on multiple projects and utilize your experience in the project execution process in Southern Nevada.

What You'll Be Doing:

• Relieves manager of administrative tasks to keep the office running smoothly. 
• Understands priorities within the office and helps ensure that they are met. 
• Coordinate office operations, including ordering supplies, managing equipment, and supporting onboarding for new employees
• Keeps manager informed of all pertinent action/pending action. 
• Coordinate meetings and calendars for key staff members
• Reviews time reports to verify accuracy of hours worked and Job#/WBS charges.  Follows up to ensure timely processing of corrections.
• Maintains employee directory and related data pertaining to employees assigned to the unit, including company resumes. 
• May establish and maintain records of equipment, including a log of equipment service dates.  May initiate requests for service.
• Process invoices, purchase orders, expense reports, and vendor payments
• Establishes and maintains document archiving and retrieval systems, prioritizing the flow of project reports/correspondence and ensuring timeliness in the handling, processing, and resolution of requests, requirements, or proble
• May coordinate physical space requirements for the assigned unit. Initiates requests for PCs and telephones, and updates Corporate Directory as appropriate.
• Assist with ensuring compliance with client requirements, company policies, and confidentiality standards while supporting multiple projects in a fast-paced PMCM environment
• Performs other responsibilities associated with this position as may be appropriate.

What Required Skills You'll Bring:

• 4-year degree in Business (or equivalent) and 8-10 years of experience in an administrative capacity, preferably in the assigned area of specialty.
• Strong written and oral communication, organizational, and interpersonal skills are required. 
• Additionally, a demonstrated proficiency in keyboard skills and the utilization of MS Windows and related word processing, spreadsheet, and database software, is required. 
• Ability to administer a variety of activities simultaneously, set priorities, and meet deadlines.
• Competency in documenting text and diagrams for business requirements, business processes, date models (Microsoft Visio or equivalent).

What Desired Skills You'll Bring:

• Experience with project administration on heavy civil design and construction projects is preferred.

Security Clearance Requirement:

None

This position is part of our Critical Infrastructure team.

For more than 80 years, our experts have designed and delivered the critical infrastructure that connects and protects communities around the world. We work in collaborative teams, both within the company and with our partners and customers, to plan, design, build, and modernize infrastructure. We take special pride in projects and solutions that improve communities as well as people’s quality of life by promoting economic growth, enhancing mobility, and increasing sustainability and resiliency. Powered by our people, we provide the imagination necessary to support our customers’ visions—and to help them see what's next!

Salary Range: $26.59 - $46.54

We value our employees and want our employees to take care of their overall wellbeing, which is why we offer best-in-class benefits such as medical, dental, vision, paid time off, Employee Stock Ownership Plan (ESOP), 401(k), life insurance, flexible work schedules, and holidays to fit your busy lifestyle!

Parsons is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, veteran status or any other protected status.

We truly invest and care about our employee’s wellbeing and provide endless growth opportunities as the sky is the limit, so aim for the stars! Imagine next and join the Parsons quest—APPLY TODAY!

Parsons is aware of fraudulent recruitment practices. To learn more about recruitment fraud and how to report it, please refer to https://www.parsons.com/fraudulent-recruitment/.