Administrative Support Assistant - Victim Witness

This position typically performs basic administrative tasks; and deals courteously and effectively with fellow employees and citizens. 
ESSENTIAL JOB FUNCTIONS:

• Provides administrative support for the department which requires an understanding of complex processes, data, and/or operations of the department.
• Performs administrative duties including basic typing, scanning, creating files, filing, answering telephones, taking messages, copying, computer operation, data entry and review.
• Attends two bond hearings daily at the Hill-Finklea Detention Center.
• Provide victim information to the Bond Judge as necessary.
• Gather all bond information in reference to victim-related crimes.
• Enter victim and suspect information into the computer system and log book.
• Check the Detention Center’s pin report on a weekly basis.
• Retrieve victim information on incoming bench warrants.
• Notify victims of bond conditions, bond amounts, and/or the possible release of suspects.
• Notify victims regarding any transfer of suspects to other detention facilities as required by state law.
• Creates and/or maintains associated documents and databases, arranges/coordinates meetings, special events.
• Updates supervisor of critical issues/events.
• Provides detailed responses to requests for information; reviews and updates administrative procedures.
• Prepares and files required metrics and regulatory reports.
• Assists the public by providing customer service.
• Assists employees with clerical needs.
• Takes precise messages and ensures prompt delivery to appropriate staff.
• Orders, issues and maintains office supplies.
• Posts, sorts and delivers mail.
• Disposes of files as needed.
• Performs record retrieval and delivery.
• May attend and record minutes for various meetings.
• Performs other duties as assigned.

• High School diploma or equivalent;
• Two (2) year of related administrative experience;

Special Requirements: 

• Data Entry/Basic Skills score of 71 is required for this position;
• Word score of 45 and Excel score of 40 required for this position;

• Departmental testing may be administered during interview;  
• A criminal background check will be completed on selected applicant if a current one (less than 3 years old) is not on file.

Knowledge, Skills and Abilities: 

• Ability to maintain a high level of confidentiality and multi-tasking ability is essential along with good interpersonal skills, decision making, and personal and work ethics. 
• Ability to work well with people, excellent communicative skills, and must be flexible in all areas of work when dealing with co-workers as well as the public. 
• Ability to follow oral and written instructions.
• Knowledge of personal computers, including Word and Excel. 
• Skill in clerical tasks including filing, customer service, math, data entry and correct grammar usage.
• Skill in the use of general office equipment.

This position requires the employee to sit and use hands to handle, feel, finger, grasp or operate objects, tools or controls; reach with hands and arms; use mental acuity and repetitive motion; and walk, talk and hear. The employee must occasionally lift and/or move up to twenty-five (25) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.The work is regularly performed in a relatively safe, secure and stable work environment. Thirty-seven and one half (37.5) hours per week. Scheduled hours each week may vary based on bond hearings. Must be able to attend daily bond hearings (8:00am & 7:00pm) as needed. Scheduled hours/days, job location, duties and any other information contained herein is subject to change. May be required to work extra hours and to perform extra or different duties during emergency situations.