Administrative Assistant

Title:

Administrative Assistant

Belong. Connect. Grow. with KBR! 

Around here, we define the future.

We are a company of innovators, thinkers, creators, explorers, volunteers, and dreamers. But we all share one goal: to improve the world responsibly and safely.

We are looking for an experienced administrative assistant to serve as a member of the Astronaut Appearances Office in the Flight Operations Directorate.  The Appearance Administrator (AA) manages travel logistics and ensures all arrangements follow the Federal Travel Regulations (FTR). In this role, the candidate will book flights, hotels, and rentals for the astronauts while keeping accurate records, processing travel vouchers, and maintaining relationships with various stakeholders such as requestors, sponsors, HQ, Office of Communications External Relations Office, and NASA Legal.

Responsibilities include:

• Implement NASA Travel Policies, Foreign and Domestic, related to astronaut appearances, including obtaining approvals for visas, export control, and country clearances
• Coordinate travel logistics (air, hotel, rental car) using the NASA Travel System (i.e. Concur)
• Prepare and review details of hardcopy travel packages in support of in-person appearances
• Effectively communicate with requestors and sponsors regarding details related to the status of an assigned astronaut appearance
• Establish and maintain professional working relationships with POCs for Spaceflight Awareness, vendors, and Headquarters’ various POCs such as Appearance Administrator, Public Affairs Officer, Office of Legislative and Intergovernmental Affairs, and Office of International and Interagency Relations
• Establish and maintain professional working relationships with internal NASA POCs (Legal, Travel Office, Military, Public Affairs Office)

Qualifications and Skills:

• Ability to interpret and implement NASA Travel Policies, Foreign and Domestic, related to appearances, which include obtaining approvals for visas, export control, submitting award determination letters, and reimbursable funding
• Proficient in the use of Microsoft Office Suite and Adobe Acrobat
• Experience preparing presentation materials using digital photos/media in support of astronaut appearances 
• Ability to interpret and implement NASA Correspondence Standards and Style Guide when communicating in writing with sponsors and requestors
• Ability to interpret and implement NASA Stylebook and Office of Communications standards in support of Astronaut Bios (as needed)
• Ability to meet deadlines in a timely manner
• Ability to communicate in a professional manner with teammates, customers, and sponsors
• Ability to approach difficult situations in a professional manner
• Ability to provide excellent customer service to both NASA and external partners
• Ability to prioritize competing assignments/requests
• Must be detail-oriented
• Must be self-motivated and take a proactive approach to assignments
• Flexibility—available to work occasional weekends/holidays in support of astronaut travel
• Requires high school degree or equivalent and 6+ years of related experience

At KBR, we are passionate about our people and our Zero Harm culture.  These inform all that we do and are at the heart of our commitment to an ongoing journey toward being a People First company.  That commitment is central to our team of team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together. 

KBR Benefits  

KBR offers a selection of competitive lifestyle benefits which could include 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule.  We support career advancement through professional training and development.  

Click here to learn more:  KBR Benefits New | KBR 

Belong, Connect and Grow at KBR

At KBR, we are passionate about our people and our Zero Harm culture.  These inform all that we do and are at the heart of our commitment to, and ongoing journey toward being a People First company.  That commitment is central to our team of team’s philosophy and fosters an environment where everyone can Belong, Connect and Grow. We Deliver – Together. 

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.